Executive Assistant

Who you are

• Experience working as an Executive Assistant or Personal Assistant supporting a Managing Director, Executive Committee member, or senior leader within a global organisation
• Expert diary and inbox management skills, including managing complex schedules across multiple time zones
• Proven ability to confidently challenge and influence stakeholders to protect executive priorities
• Strong judgement and decision-making skills, with experience acting on behalf of senior leaders where appropriate
• Ability to navigate complex stakeholder environments and identify which relationships and priorities require immediate focus
• Experience building effective networks with Executive Assistants and senior stakeholders
• Strong understanding of global business practices, cultural nuances, and international working environments
• Excellent organisational skills with the ability to manage multiple priorities and changing demands
• High levels of resilience, adaptability, and professionalism
• Advanced Microsoft 365 skills, including Outlook, PowerPoint, Excel, Teams, and Word, with experience producing presentations and executive-level materials

What the job involves

• We are looking for an experienced Executive Assistant to support the Managing Director in EDQ and one of his direct reports
• In this role, you will be providing high-level support to a senior leader with regional and global responsibilities
• You will be using excellent judgement, resilience, and the confidence to manage competing priorities, navigate complex stakeholder relationships, and make informed decisions on the MD’s behalf
• The role is heavily focused on inbox and diary management, coordinating travel, supporting strategic business activities, and enabling collaboration across a diverse network of stakeholders
• Manage complex and dynamic diaries for the Managing Director and one of their direct reports, ensuring effective prioritisation of time and business-critical activities
• Act as a trusted gatekeeper, confidently challenging requests and prioritising stakeholder access based on business needs and strategic priorities
• Coordinate domestic and international travel arrangements, including complex multi-country itineraries, accommodation, visas, and logistics
• Exercise sound judgement when making decisions on behalf of the MD, understanding when issues can be managed independently and when approval is required
• Build strong working relationships with Executive Assistants and key stakeholders across the UK and globally to facilitate seamless collaboration and support
• Handle sensitive and confidential information with absolute discretion and professionalism
• Support the delivery of regional and global business initiatives, projects, and leadership priorities through effective coordination and tracking
• Prepare presentations, briefing materials, dashboards, reports, and executive communications
• Track actions, initiatives, and key deliverables, ensuring progress is monitored and deadlines are achieved
• Support governance activities, leadership meetings, and business reviews and assist with data gathering, reporting, and maintaining business documentation where required
• Partner with stakeholders across multiple regions to support business events and engagement activities
• Facilitate effective communication and collaboration across different time zones and cultures
• Act as a key point of contact for internal and external stakeholders

Benefits

• Hybrid working
• Flexible working
• Discretionary bonus
• Pension
• Bupa Healthcare
• Sharesave Scheme
• 25 days annual leave with 8 bank holidays and 3 volunteering days. You can purchase additional annual leave
• Discounted gym membership
• Discounted dental cover