Personal Assistant to Managing Director

We are seeking a highly organised and proactive Personal Assistant to support the Managing Director while also overseeing day-to-day project coordination. This is a dynamic role combining traditional PA responsibilities with operational and project support, requiring someone who can manage multiple priorities and keep the business running efficiently.

Key Responsibilities

Personal Assistant Duties

• Managing and responding to emails on behalf of the Managing Director
• Coordinating and maintaining a structured calendar, scheduling meetings and appointments
• Acting as a gatekeeper and first point of contact for internal and external communication

Project Coordination

• Supporting the planning, tracking, and delivery of multiple projects
• Monitoring deadlines, progress, and key deliverables
• Following up on outstanding tasks and ensuring accountability across projects

Systems & Administration

• Organising and maintaining company files within Google Drive
• Creating, formatting, and managing documents using Google Docs
• Managing schedules and workflows through Google Calendar
• Continuously improving internal systems and processes for efficiency

Requirements

• Proven experience in a Personal Assistant, Executive Assistant, or Project Coordination role
• Strong working knowledge of Google Workspace (Docs, Drive, Calendar essential)
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritise effectively in a fast-paced environment
• Proactive mindset with the ability to take initiative and ownership

Job Type: Temp to perm
Contract length: 12 months

Pay: £15,000.00-£20,000.00 per year

Benefits:

• Company events
• Free fitness classes
• On-site parking
• Work from home

Work Location: Hybrid remote in Sutton (Greater London, Greater London Region)