Float Executive Assistant

Float Executive Assistant Location: Canary Wharf, Bank Street

Role Type: Contract - 12 months

Work Setup: Hybrid - 4 days in the office

Who We Are Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

The Role Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.

What you’ll do

• Provide executive support to senior bankers across the Investment Banking Division, delivering seamless cover during planned and unplanned absences.
• Manage complex, fast-changing diaries, coordinating meetings, conference calls and video conferences across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation, visas, ground transport and detailed itineraries.
• Process expenses, invoices and corporate card claims using Concur, ensuring compliance with company policies and deadlines.
• Build strong relationships with internal stakeholders and external clients while maintaining CRM records and supporting team events.
• Collaborate with the Executive Assistant team to provide consistent administrative support, manage handovers and assist with ad hoc projects.

What you bring

• Previous Executive Assistant experience within Investment Banking or Financial Services, ideally supporting front-office or IBD teams.
• Proven ability to manage complex diaries, extensive travel arrangements and expense processing using Concur or similar systems.
• Strong organisational skills with excellent attention to detail and the ability to prioritise effectively in a fast-paced environment.
• Confident communicator with the ability to build relationships at all levels while handling confidential information professionally.
• Proactive, adaptable and collaborative, with a positive attitude and the ability to work independently using sound judgement.
• Proficient in Microsoft Office, particularly Outlook, with experience using Zoom, CRM platforms and online travel booking tools.

What’s Next If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at [email protected] to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.