Executive Assistant

About us https://www.freshcare.com.au/about/

Freshcare is an Australian-owned and operated company providing internationally recognised assurance standards for the fresh produce and wine grape industries.

Our purpose is to ensure our best-practice standards and services meet the industry’s needs now, and for the future, to safeguard Australian producers and industry.

Our mission is to drive sustainable and ethical practices across the horticulture industry. With a team of dedicated professionals, we work closely with growers, packers, and retailers to ensure the highest standards of food safety and quality.

About the Role

As a trusted partner to the CEO, you will provide high-level executive and governance support, ensuring priorities are managed efficiently and Board operations run seamlessly.

You’ll operate with a high degree of autonomy, providing structured, proactive support to the CEO across a range of strategic and operational priorities. This role is central to bringing organisation, clarity and stability to the executive function.

You will manage competing demands with confidence—overseeing the CEO’s diary and inbox, anticipating needs, and exercising sound judgement when prioritising and responding on the CEO’s behalf. With a strong focus on efficiency and effectiveness, you will take initiative to streamline workflows, proactively manage priorities, and ensure the CEO’s time is optimised to support organisational outcomes.

This role is primarily work-from-home, with regular in-person meetings (fortnightly or monthly) for planning and alignment. Accordingly, applicants must be based within 1 hour of Sydney.

Key Responsibilities

Executive Support

• Manage the CEO’s diary, meetings, travel and logistics
• Anticipate priorities and streamline workflow to maximise efficience
• Prepare high-quality reports, presentations and correspondence
• Coordinate meeting agendas, materials and follow-up actions
• Manage communication with internal and external stakeholders

Board & Governance

• Coordinate Board and Committee meetings (including agendas, papers and logistics)
• Prepare and distribute accurate and timely Board documentation
• Produce professional minutes and track actions
• Maintain governance records in line with compliance and confidentiality requirements
• Support key governance activities, including Committee meetings and the AGM

Operational & Strategic Support

• Support planning sessions, strategy workshops and key organisational initiatives
• Assist with strategic projects and executive office operations
• Identify opportunities to improve processes and executive effectiveness

About You

• Proven experience in a senior Executive Assistant or similar role
• Strong understanding of Board processes and governance requirements
• Exceptional organisational skills with the ability to manage competing priorities
• Advanced written communication skills, including reports and presentations
• High attention to detail, discretion and professionalism
• Strong systems capability, including Microsoft Office and relevant software
• A proactive, solutions-focused approach with the ability to work autonomously

Why Join Us?

• Flexible, work-from-home arrangement
• Work closely with senior leadership and the Board
• Play a key role in shaping executive effectiveness and organisational outcomes
• Supportive, professional and values-driven environment

Apply Now

If you have the required experience and would like to apply, please submit your resume and cover letter addressed to Fiona Hobbs through the seek process addressing the criteria above.

** Given the requirements of this role, shortlisting and interviews will commence immediately. We encourage you to submit your application as soon as possible to avoid missing this opportunity.

We thank all applicants for your interest in our organisation and this role however please note that only short-listed candidates will be contacted for an interview.