Executive Assistant

FULLY REMOTE MUST BE LOCATED IN NY, CT, or MA

EXECUTIVE ASSISTANT

Duration: 12 month contract with extensions and possible conversion

Pay Rate: $40-$50/hr

Location: Fully Remote

Must-Haves:

• AA/AS degree and 6+ years of relevant administrative experience
• Executive administrative support experience
• Strong calendar management and scheduling experience
• Experience coordinating domestic and international travel
• Proficiency with Microsoft Office Suite (M365, Outlook, Word, Excel, PowerPoint)
• Excellent organizational, multitasking, and time management skills
• Ability to work in a fast-paced, versatile environment
• Strong attention to detail and ability to maintain confidentiality
• Experience communicating across multiple teams, stakeholders, and time zones
• Ability to navigate large organizations and support senior leadership

Plusses:

• Experience supporting multiple executives simultaneously
• Experience in a manufacturing, OEM, engineering, or technical environment
• Site operations or office management experience
• Visitor management and conference room coordination experience
• Safety and environmental readiness coordination experience

Day-to-Day:

• Manage executive calendars and coordinate meetings
• Schedule and support internal/external meetings and video conferences
• Resolve scheduling conflicts and maintain calendar accuracy
• Anticipate executive and stakeholder needs related to meetings and events
• Represent leadership professionally when interacting with internal and external partners
• Drive team communications and follow-up correspondence
• Coordinate domestic and international travel logistics
• Process expense reports and mileage reimbursements
• Prepare conference rooms, catering, and meeting logistics
• Maintain organizational charts and administrative documentation
• Support special projects and additional administrative initiatives
• Coordinate onsite visitor workflows and arrival processes
• Support visiting teams with workspace, materials, and resources
• Manage conference room readiness, technology setup, and supplies
• Assess site safety and environmental readiness needs and escalate concerns
• Route invoices and provide general site operational support