Executive Assistant

ABOUT THE ORGANISATION:

First Languages Australia (FLA) is the national peak body dedicated to strengthening all Aboriginal and Torres Strait Islander languages. They connect language communities across the country and empower them with resources, skills, and knowledge, to revive, preserve and speak their languages. The goal is a future where all Indigenous language communities have full control over their languages and can use them according to their preference.

ABOUT THE OPPORTUNITY:

We’re looking for an experienced and highly organised Executive Assistant to provide high-level support to our Chief Executive Officer (CEO) and play an important role in the coordination of executive and organisational priorities.

This is an opportunity for someone who thrives in a dynamic and purpose-driven environment. You’ll be responsible for managing competing priorities, coordinating executive operations, supporting governance processes and building strong relationships across the organisation and with external stakeholders.

If you’re proactive, highly organised and enjoy working in a purpose-driven environment where your work makes a real difference, we’d love to hear from you.

WHAT YOU’LL DO:

Your responsibilities may include:

• Providing high-level, confidential and proactive executive support to the CEO, managing competing priorities with professionalism, discretion and sound judgement.
• Proactively managing the CEO’s complex calendar, appointments, meetings, travel and commitments, anticipating scheduling conflicts and ensuring executive time is used effectively.
• Preparing high-quality correspondence, reports, presentations, briefing papers and other executive documentation.
• Coordinating Board, committee and executive meetings, including preparing agendas, collating papers, distributing meeting packs, recording minutes and following up actions.
• Building and maintaining positive relationships with internal and external stakeholders, including government agencies, funding bodies, Aboriginal and Torres Strait Islander organisations and community representatives.
• Identifying opportunities to improve administrative systems, workflows and business processes to support greater efficiency.
• Supporting governance, compliance, organisational planning and strategic initiatives through effective coordination and administration.
• Coordinating travel, events, executive forums and other organisational activities as required.

ABOUT YOU:

• You will thrive in our team if you:
• Are highly organised and able to manage complex schedules, competing priorities and changing demands.
• Are proactive and naturally anticipate what is needed, taking initiative to resolve issues before they arise.
• Have excellent written and verbal communication skills and can prepare high-quality professional documentation.
• Maintain a high level of confidentiality and discretion.
• Have strong attention to detail and take pride in maintaining accurate records and delivering high-quality work.
• Are passionate about contributing to an organisation that supports First Nations languages, communities and culture.
• Build strong relationships with a diverse range of stakeholders and communicate with professionalism, respect and cultural awareness.
• Are confident using Microsoft 365 and comfortable learning and using contemporary digital and AI-enabled tools to improve efficiency.

WHY WORK FOR FLA:

• Work from home flexibility – this role is a fully remote position.
• Additional cultural leave benefits to support your connections and community.
• Salary sacrificing opportunities as a registered Not-For-Profit organisation.
• Travel to iconic locations across Australia to support our events.
• Rewarding, purpose-driven work that contributes to cultural strength and First Nations language futures.
• Be part of a tight-knit, supportive team that values collaboration and creativity.

APPLY TODAY:

We’d love to hear from you! Please send your resume and a brief cover letter or expression of interest telling us a bit about yourself and your experience.

If you have any questions, please reach out for a yarn to FLA’s HR Partner, Sophie Moore on 0466 817 739 or via [email protected].

****This is an Identified position: to perform this role, the person must be an Aboriginal and/or Torres Strait Islander person. It is a genuine occupational requirem…