Executive Personal Assistant

Executive Personal Assistant to HNW Principal/Founder, Private Venture Capital Firm, Downtown, NYC

A private venture capital firm seeks an exceptional Executive Personal Assistant to serve as the trusted right hand and strategic partner of its Founder, based in downtown Manhattan. This is 4 days in the office, 1 day remote (usually Fridays). The Executive Personal Assistant will take a holistic approach to support, integrating both personal and professional domains with exceptional discretion, initiative, and emotional intelligence. This is not a traditional support position—it requires someone who thrives as a strategic partner to the Founder , ensuring smooth execution and anticipatory management across all aspects of his life and ventures. The ideal candidate has 7 plus years of experience supporting a high-net-worth principal, preferably in a finance firm.

About the Job

• Serve as the primary liaison and trusted point of contact for the Founder, managing complex professional and personal schedules, priorities, and commitments
• Own heavy calendar management across business ventures with internal stakeholders and investors and personal events—anticipating conflicts and proactively reshaping the day
• Liaise directly with bankers, investors, clients and other senior executives, serving as gatekeeper and communicator
• Conduct research to prepare the Founder for meetings, briefings, and speaking engagements—
• Draft and manage correspondence, prioritize inbox and craft emails on his behalf
• Oversee property management across the principal’s 2 residences including coordinating renovations, repairs, vendor oversight, and household payroll
• Coordinate domestic and international travel with detailed itineraries
• Plan and execute private dinners, events, receptions, and professional offsites—excellent project management skills
• Handle confidential information with utmost discretion
• Manage personal matters ad hoc projects, run errands
• Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency

About You

• 7+ years supporting high-net-worth individuals, founders, or senior executives in a personal/professional capacity, preferably in finance.
• Bachelor’s Degree
• A sophisticated, worldly view with genuine understanding of the “high touch” HNW lifestyle and the discretion it demands
• Proven ability to operate with discretion, judgment, flexibility, and emotional intelligence
• Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly
• Confident communicator with impeccable written and verbal skills
• Adept at managing shifting priorities with a white-glove service mindset
• Some property management experience—comfortable overseeing renovations, repairs, vendor relationships, and payroll
• Demonstrated event experience, from intimate private dinners to larger receptions and offsites
• Proactive and a true creative problem solver who knows how to take as much off the principal’s plate—
• Strong proficiency in Microsoft Office Suite Use of AI tools to improve efficiencies)
• A worldly sophisticated outlook; warm engaging