Executive Assistant

Who you are

• Experienced Partner: 4+ years proven experience as an Executive Assistant supporting C-suite leaders or founders within a fast-paced startup or high-growth tech environment
• The “Forward-Looking” Mindset: A proven track record of anticipating needs. You don’t wait for instructions; you see a gap and fill it
• Proactive Self-Starter: Highly resourceful with strong time-management skills and a supernatural ability to anticipate needs, act quickly, and stay steps ahead
• Detail & Execution Focused: Exceptionally detail-oriented with masterful organizational and prioritization skills; able to juggle competing priorities seamlessly
• Adaptable & Composed: Comfortable navigating ambiguity and thinking quickly on your feet while maintaining sound judgment and confidentiality
• Master Communicator: Possesses excellent written and verbal communication skills, with a white-glove, professional approach to interfacing with internal and external stakeholders (investors, clients, board members)
• Relationship-Driven: Skilled at asking thoughtful questions to deeply understand each executive’s specific preferences, working style, and pain points to deliver highly tailored support
• Collaborative: A team player who partners effectively across the leadership team, People team, and external partners
• Pet friendly: Enjoy being around dogs and are happy to help support a dog-friendly office environment (including our Co-CEO’s dog)

What the job involves

• The Executive Assistant will play a critical role as a strategic partner to our Co-CEO & Co-Founder. In this role, you will act as a force multiplier, managing complex schedules, anticipating leadership needs, and streamlining operations to maximize our Co-CEO’s time and impact.
• The ideal candidate is highly proactive, possesses impeccable judgment, and thrives behind the scenes in a fast-paced tech environment
• This is not a passive, reactive administrative role. The ideal candidate functions as the CEO’s strategic partner, operational anchor, and trusted gatekeeper.
• You don’t just manage the day; you look weeks and months ahead to anticipate bottlenecks, spot potential issues, and engineer solutions before they ever reach the CEO’s desk.
• If you bring a white-glove approach to executive support, excel at project coordination, and maintain total discretion, we would love to speak with you
• Calendar & Schedule Management: Own complex calendar management for C-suite leaders, strategically prioritizing requests, resolving conflicts, and protecting executives’ focus time
• Travel & Logistics: End-to-end coordination of complex domestic and international travel itineraries, including flights, lodging, ground transportation, and detailed agendas
• Expense & Admin Management: Take full ownership of monthly expense tracking, reconciliation, invoice processing, and associated administrative reporting for leadership
• Meeting Strategy & Support: Prepare leaders for daily meetings, presentations, and board reviews by gathering briefing materials, tracking action items, and ensuring seamless execution
• External Communication: Manage external correspondence with high professionalism and discretion
• Special Executive Projects: Partner with leadership on ad hoc projects, which may include coordinating executive leadership offsites, board dinners, or high-priority team logistics
• Cross-Functional Collaboration: Partner closely with the People and Finance teams to align leadership schedules with company-wide initiatives, internal milestones, and strategic hiring needs
• Company Meeting Prep & Follow Up: Own company Town Hall logistics, send weekly sales recaps, sit in on internal meetings, take notes, keep team informed

Benefits

• Premium Medical Insurance Plan – Empire Blue Cross Blue Shield Medical insurance
• 401K with employer matching
• Dental Coverage – Principal Financial
• Life insurance / ACDC coverage – Reliance Standard
• Vision – Reliance Standard
• Short Term and Long Term Disability – Unum
• Employee stock option plan
• $500 to get you started setting up your home office and $200 every year for upgrades after that