Executive Assistant

JRN #2408

A fast-paced entertainment management company is seeking a Los Angeles–based Assistant to support a Co-Founder/Manager. This role is ideal for a proactive, detail-oriented self-starter who thrives in a high-volume environment and demonstrates exceptional communication, organization, and discretion. The Assistant will play a critical role in day-to-day operations, client coordination, and administrative support across multiple projects.

Responsibilities

• Maintain and manage complex calendars for the Manager and clients; coordinate logistics for internal and external meetings, calls, and appointments.
• Schedule and manage domestic and international travel for the Manager and clients, including flights, accommodations, ground transportation, and itineraries.
• Draft, send, and track offer letters, submissions, and related correspondence; assist with follow-ups as needed.
• Read, analyze, and provide coverage on scripts and other creative materials; assist with tracking new material and weekend reads.
• Handle day-to-day administrative needs including file organization, record-keeping, project tracking, note-taking, scheduling, and gifting.
• Maintain and update internal tracking grids for new material, submissions, reads, and ongoing projects.
• Assist with improving workflows, maintaining databases, and supporting ad hoc requests as they arise.

Qualifications

• Prior experience at a talent agency or management company required; proven experience supporting high-level talent and executives on a high-volume desk.
• Strong written and verbal communication skills; polished and professional demeanor.
• Exceptional attention to detail with the ability to manage multiple priorities simultaneously.
• Comfortable working efficiently in a fast-paced, deadline-driven environment.
• Strong relationship-building skills with the ability to interact confidently with clients, executives, and industry partners.
• Demonstrated ability to handle sensitive information with discretion and professionalism.

Location: Beverly Hills, CA

Salary: Up to $30-40hour and benefits

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.