Executive Assistant

Impact Staffing International (ISI) is seeking an Executive Assistant / Office Operations Coordinator to join our client’s growing investment management firm in Los Angeles, CA. This role will serve as a key support partner to the firm’s leadership team, providing executive, administrative, and office operations support while helping ensure the smooth day-to-day functioning of a collaborative 12-person office. This is a hybrid position, working four days onsite and remotely on Wednesdays.

This position offers an exciting opportunity to work directly with C-level executives in a highly visible role that combines executive support, investor relations coordination, office management, and team operations. The ideal candidate will be highly organized, proactive, professional, and confident managing a wide variety of responsibilities, including investor inquiry triage, meeting coordination, office support, and special projects.

Key Requirements

• Must be highly organized, smart, confident, proactive, and able to handle a broad mix of responsibilities with good judgment.
• Strong communication skills and common sense are important, especially for triaging investor questions before escalating to leadership team.
• Prior executive assistant, team support, or office management experience.
• Does not need to come directly from the investment world but should be able to learn the firm’s investor portal and become comfortable supporting investor-related inquiries.
• Comfortable using Microsoft PowerPoint.
• The role may include light meeting preparation, some follow-up, and general team support.
• The person should be comfortable acting as the first line of response for items such as portal access issues, K-1 requests, reports, and quarterly distribution questions.

Location

• Los Angeles office, 90025
• Work Wednesday from home with remaining four days onsite.

Additional Details

• The role includes greeting occasional visitors, but foot traffic is light and this is only a small part of the job.
• The company does not operate like a traditional front-desk environment; there is no heavy phone coverage, and voicemail is only checked periodically.
• Comfortability with AI tools is a plus.
• Small office of 12 employees, dealing directly with the C level executives.

Salary

• Competitive salary starting at $100k + with a 20% discretionary bonus.
• Full health, dental, vision, benefits and PTO policy.