Executive Assistant

Build More Than Buildings. Build Communities.

At Ironcore Construction, we’re transforming communities through high-quality affordable housing and exceptional construction leadership. Every project we build creates opportunities for families, strengthens neighborhoods, and leaves a lasting impact.

Our mission is simple:

Building Homes. Creating Community.

We’re growing rapidly and are looking for an exceptional Executive Assistant who thrives in a fast-paced environment, enjoys solving complex problems, and wants to become an integral member of an executive leadership team.

If you’re someone who loves organization, anticipates needs before they arise, and enjoys being the person who keeps everything moving forward, we’d love to meet you.

About the Role

This isn’t your typical Executive Assistant position.

You’ll serve as the trusted partner to our Chief Executive Officer, Chief Operating Officer, Director of HR, and Director of Project Management, helping drive communication, organization, and execution across our growing organization.

You’ll work at the center of executive leadership, construction operations, recruiting, project management, and strategic initiatives—playing a key role in helping Ironcore continue its growth throughout California.

Every day is different, and every day matters.

What You’ll Do

As our Executive Assistant, you’ll become the operational backbone of our leadership team by:

• Managing complex executive calendars, meetings, travel, and priorities
• Coordinating executive, operational, staffing, forecasting, and project meetings
• Preparing executive presentations, reports, correspondence, agendas, and briefing materials
• Recording meeting minutes, tracking action items, and ensuring accountability
• Managing sensitive communications with clients, consultants, subcontractors, and partners
• Supporting project reporting, dashboards, staffing plans, and executive initiatives
• Coordinating recruiting activities and onboarding
• Organizing confidential executive, financial, legal, and corporate records
• Drafting polished business communications and presentations
• Leading special projects and helping improve company processes
• Keeping multiple departments aligned while ensuring deadlines never fall through the cracks

What Makes You Successful

You’re someone who:

• Anticipates needs before you’re asked
• Loves creating order from complexity
• Can confidently juggle competing priorities
• Communicates professionally with executives, clients, and project teams
• Maintains complete confidentiality and professionalism
• Enjoys improving systems and processes
• Stays calm under pressure
• Has exceptional attention to detail

Qualifications

We’re looking for someone who brings:

• 5+ years supporting executives or senior leadership
• Experience supporting multiple executives simultaneously
• Strong organizational and project coordination skills
• Outstanding written and verbal communication
• Advanced Microsoft 365 skills including Outlook, Word, Excel, Teams, PowerPoint, and SharePoint
• Experience with Procore (or similar), DocuSign, or project management software is a plus
• Construction, real estate development, architecture, engineering, or professional services experience is highly preferred

What We Offer

• Competitive salary
• Comprehensive medical, dental, and vision benefits
• Paid Time Off and company holidays
• 401(k)
• Professional development opportunities
• Collaborative leadership team
• Opportunity to make a meaningful impact in a growing organization

Why Join Ironcore?

At Ironcore, you’ll be joining a company that’s growing with purpose.

Our executive team has delivered more than 150 major construction projects totaling over $1.5 billion in value, specializing in affordable housing and multifamily developments across California.

We believe our people are our greatest investment and foster a culture built on:

• Integrity
• Innovation
• Continuous Improvement
• Safety
• Collaboration
• Professional Growth

Here, your ideas matter. Your work has impact. Your career can grow alongside the company.

Ready to Build Something Bigger?

If you’re looking for more than an administrative role—if you want to become a trusted business partner to executive leadership while helping build communities throughout California—we’d love to hear from you.

Pay: $45.00 - $55.00 per hour

Work Location: In person