Executive Assistant (Part-Time - 3 Days - Work Remotely)

The Company

We’re partnering with a privately owned, fast-growing NDIS provider delivering support housing to people in need in Ballarat. With a small, hands-on leadership team and a strong person-centred approach, this is an opportunity to step into a role where your impact will be felt every day.

The Role
As the trusted Executive Assistant to the passionate and very entrepreneurial Founder/Director, you will bring structure, clarity and calm to a busy and evolving environment. This is a newly created role, working 3 days a week remotely. You’ll liaise regularly with the Director ensuring her busy days run smoothly and nothing falls through the cracks.

Key Responsibilities:

• Manage the Directors calendar, workflow and meeting schedule
• Act as a central point of coordination across the leadership team
• Ensure clear communication across the team and with stakeholders
• Prepare documents, updates and reports
• Create systems, processes and documentation standards
• Assist with compliance, audits and general administration
• Maintain organised digital systems and shared workflows

About You

We’re looking for an experienced and motivated EA or senior administrator who thrives in a close working partnership and takes pride in being the person others rely on. This is an entrepreneurial, evolving environment, requiring someone resourceful, flexible and helpful, who doesn’t mind rolling-up their sleeves and pitching in. You’ll need strong organisational skills, the ability to anticipate needs, clear, confident communication and a natural ability to keep people aligned.

If this sounds like you and you’re looking for a meaningful, for-purpose role where you can bring order to a growing business, we’d love to hear from you. Please forward your resume asap!