Executive Assistant

Days: Monday – Thursday

Hours: 8:30am – 4:30pm

Primary Function: Responsible for effective executive support, coordination and office management for Sheen Housing’s administrative office and implementation of the day-to-day activities, including fundraising, grant writing, event planning and public relations.

Specific Duties: Includes, but not limited to:

· Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf;

· Maintains comprehensive and accurate records;

· Performs minor accounting duties;

· Organizes meetings, including scheduling, sending reminders and organizing catering when necessary;

· Answers phone call in a professional manner;

· Works on the design, improvement and implementation of better methods to coordinate a wide range of fundraising/grant writing activities; managing the fundraising/grant writing plan and donor system;

· Proofreads, edits, assembles and distributes reports;

· Assists in preparation, compilations and submissions of state and federal grant proposals;

· Coordinates details of the annual event(s); manages tasks, vendors, solicitations, invitations, sponsorships, action items solicitations/presentation;

· Researches, implements and manages fundraising/grant writing activities;

· Manages and maintains databases;

· Prepares detailed written reports;

· Maintains the office equipment according to the warranty/maintenance agreement;

· Maintains accurate and updated procedures/files/date bases for fundraising/grant writing activities;

· Performs other duties; attend meetings and events as assigned by the Executive Director.

Qualifications:

1. Bachelor’s degree in Business-related field preferred but will accept an Associate Degree with three years of experience in organizational development or fundraising position.

2. Strong organizational skills and ability to multitask.

3. Proficient computer skills mandated. Extended knowledge of Microsoft Professional Office.

4. Excellent verbal and written communication, self-directed, detailed-oriented.

5. Ability to handle confidential matters.

6. Time management and ability to meet deadlines.

Title of Direct Supervisor:Executive Director, Sheen Housing

Please forward all inquiries to:

Executive Director – Allynn Smith

Email: [email protected]

Phone: 585-461-4263

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person