Executive Assistant

About The Role We’re looking for an experienced and highly organized Executive Assistant to support our Executive Leadership Team (ELT). This is a critical role that keeps our leadership team operating smoothly day to day: managing calendars, coordinating key internal and external meetings, and helping deliver high-impact events.

You’ll be a trusted partner to our executives, anticipating needs, streamlining operations, and ensuring their time is focused on the highest priorities.

What You’ll Do

• Calendar & Scheduling: Own and prioritize calendars for ELT members, including external meetings, internal check-ins, and cross-functional touchpoints. Proactively identify conflicts, resolve scheduling challenges, and make sure leaders are fully prepared.
• Events & Meetings: Coordinate logistics for executive-level events such as board meetings, customer dinners, and leadership offsites. Partner with internal teams and vendors on venues, catering, materials, and technology. Support company-wide offsites and board meetings.
• Operations Support: Manage travel arrangements and itineraries, process expenses accurately and on time, and provide administrative support so the ELT can stay focused on strategic work.

What We’re Looking For

• 7+ years of experience as an Executive Assistant, ideally supporting senior or C-level leaders in a high-growth environment.
• Proven ability to manage complex calendars and organize high-profile meetings and events.
• Exceptional organizational skills with the ability to prioritize and multitask under pressure.
• Strong communication and interpersonal skills; comfortable working with senior leaders, board members, and external partners.
• High discretion and professionalism in handling sensitive information.
• Proficiency with tools like Google Workspace (Gmail, Google Cal, Google Meet), Slack, Zoom, Ramp, Navan (or similar).

Bonus Points

• Experience in a technology company or other fast-paced, high-growth environment.
• Previous experience supporting multiple executives simultaneously.

Salary Range: $120,000 USD - $140,000 USD