Executive Assistant

A cutting-edge advertising technology firm is seeking an Executive Assistant to help drive efficiency and impact across its leadership team. Known for its commitment to ethical innovation and industry leadership, the company cultivates a collaborative and mission-focused workplace. This role offers an exciting opportunity to grow within a fast-moving, future-oriented organization.

Who You Are

• Experienced executive assistant with 5+ years supporting C-level leaders
• Familiar with fast-paced industries such as tech, consulting, or startups
• Confident navigating digital tools and platforms
• Independent thinker who takes initiative and solves problems proactively
• Communicates directly and professionally, even in challenging situations

What You’ll Do

• Manage complex calendars for senior executives, ensuring optimal scheduling and swift conflict resolution
• Own logistics for meetings and events, including agenda prep, material distribution, and follow-up tracking
• Act as a liaison across departments, fostering collaboration and clear communication
• Coordinate domestic and international travel, handling all details from itineraries to briefing materials
• Support project execution by monitoring progress, surfacing blockers, and driving accountability
• Process and track expense reports with accuracy and compliance
• Collaborate with other executive assistants to ensure seamless support across leadership

What Success Looks Like

• Meetings and projects run smoothly with clear agendas, timely follow-ups, and strong coordination
• Communication across teams is streamlined and effective
• Travel and logistics are executed flawlessly
• Administrative tasks are handled with precision and discretion

Salary Range: $180,000 – 200,000 annually, based on experience

Location: New York, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.