Executive Assistant/Office Manager

Part-Time Hybrid Executive Assistant / Office ManagerPosition Overview

We are seeking a highly organized, detail-oriented Executive Assistant/Office Manager to support an Outside Sales Representative for a leading foodservice design, equipment, and supplies provider. This is a part-time, hybrid position offering flexibility while requiring reliability, professionalism, and strong communication skills.

The ideal candidate is proactive, tech-savvy, and comfortable managing daily administrative responsibilities with minimal supervision. Experience in the foodservice equipment industry is a plus, but candidates with strong administrative skills and a willingness to learn are encouraged to apply.

Responsibilities

• Prepare and manage customer quotations using Auto Quotes (AQ) software (experience preferred but not required).
• Draft, proofread, and send professional, grammatically correct emails.
• Answer and place professional phone calls with customers, vendors, and business partners.
• Manage calendars, coordinate appointments, and schedule meetings.
• Organize and maintain electronic files and documentation.
• Create and maintain simple reports using Microsoft Excel and Google Sheets.
• Manage email correspondence and scheduling through Microsoft Outlook.
• Assist with general office management and administrative tasks.
• Coordinate follow-up on customer requests and project timelines.
• Occasionally run local business errands as needed.
• Perform other administrative duties that support day-to-day sales operations.

Qualifications

• High Character
• Honest
• Positive and social
• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar administrative role.
• Proficiency with Auto Quotes (AQ) software is preferred.
• Excellent written and verbal communication skills.
• Strong grammar abilities.
• Proficiency with: Microsoft Outlook, Microsoft Excel, Google Sheets
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and work independently.
• High level of professionalism, discretion, and attention to detail.
• Comfortable learning new software and business processes.Preferred Qualifications
• Experience in the foodservice equipment, design, or construction industry.
• Familiarity with customer service and project coordination.
• Experience supporting an outside sales representative or sales team.

Schedule

• Part-time (approximately 15–25 hours per week, depending on workload)
• Hybrid schedule with a combination of remote work and in-office responsibilities.
• Flexible hours with availability during normal business hours for meetings and customer communications.

Compensation

Compensation is competitive and based on experience and qualifications.

If you are a dependable, organized professional who enjoys keeping operations running smoothly while supporting a busy sales professional, we’d love to hear from you.

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Napa, CA 94559