Executive Assistant

Company Description Versa Group, LLC, parent company of Gracedale Fabric Mills, is a vertical apparel manufacturer located in the heart of New York City’s fashion district. The organization manages the full lifecycle of branded and private label apparel, from product development through delivery to retail shelves, with a focus on men’s dress, casual, and sportswear. Its portfolio includes globally recognized fashion names such as Nautica, DKNY, Reebok, Karl Lagerfeld Paris, Ben Sherman, Lucky Brand, U.S. Polo Assn., Chaps, Eddie Bauer, and Von Dutch. Since 1986, Versa Group has served department stores, specialty stores, and mass merchants nationally and internationally. The company is known for its long-standing customer partnerships, strong service culture, and commitment to innovation in product and manufacturing.

Role Description The Executive Assistant is a full-time, on-site role based in New York, NY, supporting senior leaders at Versa Group/Gracedale Fabric Mills. This position manages complex calendars, schedules meetings, organizes travel arrangements and manages staff. The role includes drafting and editing correspondence, creating presentations, maintaining files and records, and coordinating internal and external communications. The candidate must also know how to handle API systems and ERP. The Executive Assistant will act as a key point of contact between executives and internal teams, vendors, and partners, handling sensitive information with discretion. Additional responsibilities may include supporting special projects, preparing meeting agendas and minutes, and proactively identifying ways to streamline administrative processes.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of meetings and travel.
• Candidates should possess solid Administrative Assistance skills, such as document preparation, record keeping, and office organization.
• Candidates should possess experience managing Expense Reports and related financial tracking or reconciliation.
• Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels.
• Additional beneficial qualifications include proficiency with MS Office or similar tools, strong attention to detail, ability to manage multiple priorities, and experience in fashion, apparel, or a related industry.
• Relevant education such as an associate or bachelor’s degree, or equivalent professional experience in executive or administrative support, is preferred.