Executive Assistant to Realtor

Executive Assistant – Top-Producing Real Estate Team (Santa Monica)

We are a top-producing real estate team based in Santa Monica, seeking a motivated and detail-oriented Executive Assistant to help drive our business forward, from managing transactions and contracts to leading our marketing efforts, including email campaigns, flyers, mailers, and property brochures. This is a client-facing role, requiring professionalism, strong communication skills, and the ability to represent our team with excellence.

While a real estate license is not required, familiarity with contracts, timelines, and real estate systems is a must (licensure would be a bonus). Candidates located in or near Santa Monica / Westside Los Angeles are preferred for ease of scheduling and availability. Flexibility to work occasional evenings or weekends is also required to support showings, open houses, and client needs. We are seeking someone who views this as a long-term career opportunity in operations and support, not simply a stepping stone into sales.

Responsibilities:

• Manage daily schedules, calendars, and deadlines to ensure smooth operations
• Support marketing initiatives, including preparing property brochures, flyers, social media content, and email campaigns
• Oversee transaction timelines and ensure all tasks are completed accurately and on time
• Assist with drafting, reviewing, and organizing contracts, disclosures, and related documents
• Coordinate and schedule showings, open houses, inspections, and vendor appointments
• Maintain and update CRM systems to track leads, clients, and follow-ups
• Serve as the primary point of contact for clients, vendors, and team members, ensuring excellent communication and service
• Provide on-site support at showings and open houses when needed, including occasional evenings and weekends
• Anticipate needs, solve problems quickly, and keep the team ahead of schedule

Qualifications:

• Previous experience in real estate, escrow, title, or a related field is required
• Strong understanding of real estate contracts, timelines, and transaction processes
• Highly organized with exceptional attention to detail
• Excellent client-facing communication and interpersonal skills
• Proficiency with real estate platforms (e.g., MLS, DocuSign, ZipForms, Compass tools, or similar systems)
• Tech-savvy: comfortable with CRM systems, Google Suite, Microsoft Office, and marketing tools
• Professional, discreet, and client-service oriented
• Ability to handle multiple priorities under tight deadlines
• Positive, solution-focused, and team-oriented attitude
• Must live within reasonable distance of Santa Monica for day-to-day operations
• Required to come to office Monday through Friday (Can be flexible on a need be basis)

Bonus Skills:

• Real estate license (not required, but a plus)
• Experience with graphic design or social media marketing
• Familiarity with Santa Monica / Westside Los Angeles neighborhoods and market trends

What We Offer:

• The opportunity to work with a top-producing real estate team in one of LA’s most dynamic markets
• Exposure to high-level transactions and experienced mentorship
• A collaborative and professional environment with room for growth
• Competitive compensation based on team output