Project Admin Assistant - Temporary

Beginning in 1947 with just one man, Del Beutler, Villara has been offering innovative products and services and outstanding customer service for more than seven decades all thanks to the people that work here. We fulfill our mission by recruiting, training, promoting and rewarding an incredible team of individuals whose commitment to creating and developing peerless products and services allows our business to flourish. We know we can rely on Villara’s values and guiding principles and we benefit from Villara’s commitment to our on-going professional and personal development.

We believe in Building People…Building Trust…Building Dreams.

Administrative Support Assistant–Temporary

Position Summary

The Administrative Support Assistant supports the Project Administration team by organizing documentation, maintaining project records, coordinating communication, and performing other administrative tasks that support daily operations.

Essential Responsibilities

• Organize and maintain electronic project files
• Prepare, scan, save, and organize project documentation
• Monitor shared email inboxes and route correspondence
• Update tracking logs, spreadsheets, and internal reports
• Assist with document collection and follow-up requests
• Support Project Administrators with administrative tasks
• Coordinate with internal departments regarding project documentation
• Perform data entry with accuracy and attention to detail
• Answer phone calls and assist with internal customer service
• Maintain confidentiality of company information
• Assist with special projects as assigned

Qualifications

• High School Diploma or equivalent
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficient with Microsoft Outlook, Excel, Word, and Teams
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail
• Positive attitude and willingness to learn

Preferred

• Administrative experience
• Experience working in an office environment
• Construction experience is a plus but not required

Villara Corporation is an equal opportunity employer. In compliance with all Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, sex stereotype, gender, transgender, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, sexual orientation, military or veterans status or any other legally protected status. We are prepared to make reasonable accommodation, as necessary, per the Americans with Disabilities Act for our application and interview process. If you require accommodation, please notify Human Resources. Villara Corporation conducts drug testing in accordance with our “Zero Tolerance” drug policy. Villara Corporation is an “At-Will” employer as defined by the California Labor Code.