Office Manager/Executive Assistant

Location: New York, NY (Onsite 5 days)

Employment Type: Full-time

Compensation: 85,000-120,000

Position Overview

The Office Manager/Executive Assistant will play a key role in ensuring smooth day-to-day operations of the office while providing high-level administrative support to senior leadership. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment and values hospitality and client service. The role involves close collaboration with internal teams and external vendors to maintain an efficient and welcoming workplace.

Must be legally authorized to work in the United States.

Responsibilities

• Open and close the office daily, ensuring readiness and security.
• Provide executive assistant support including calendar management, scheduling, and travel arrangements.
• Manage office operations such as stocking supplies, maintaining technology for meetings, and coordinating with building and recycling vendors.
• Assist with healthcare and benefits program administration and support accountants with bill pay processes.
• Oversee IT vendor relationships and ensure smooth technology operations.
• Greet and assist guests, ensuring meeting rooms are prepared and hospitality standards are met.
• Handle mail, packages, and other administrative tasks to support office efficiency.

Required Experience/Skills

• 1–5 years of professional experience; must not be a first job.
• Prior experience in the financial industry is required.
• Ability to work onsite 5 days per week.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal skills and a hospitality-driven mindset.

Preferred Experience/Skills

• Experience supporting senior executives in a fast-paced environment.
• Familiarity with vendor management and office operations.
• Proficiency in scheduling tools and Microsoft Office Suite.
• Ability to anticipate needs and proactively solve problems.
• Strong communication skills, both written and verbal.

Education Requirements

• Bachelor’s degree required.