Executive Assistant

Executive Assistant

Wooster, OH (Fully Onsite)

Compensation - 70-80K Total (Base + Bonus)

Position Summary

The Executive Assistant provides high-level administrative support to executive leadership. This role is responsible for managing executive calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and supporting office operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and discretion.

Key Responsibilities

• Manage executive calendars, schedules, appointments, and meeting coordination.
• Prepare agendas, reports, presentations, spreadsheets, correspondence, and other business documents using Microsoft Office.
• Compile, analyze, and maintain financial data and prepare routine and ad hoc reports.
• Assist with basic bookkeeping, including expense tracking, invoice management, and payment processing.
• Coordinate domestic and international travel, accommodations, itineraries, and event logistics.
• Plan and organize executive meetings, board meetings, retreats, and special events.
• Prepare presentation materials and ensure meeting documentation is organized and distributed in advance.
• Support internal communications and maintain confidential records and documentation.
• Assist with marketing and communication materials, including newsletters, brochures, presentations, and website updates.
• Receive, prioritize, and distribute incoming correspondence and other communications.
• Manage office administration, including ordering supplies, coordinating shipments, maintaining office organization, and supporting daily operations.
• Perform additional administrative duties as assigned.

Required Qualifications

• Associate degree in Business, Office Administration, Office Management, or a related field, or an equivalent combination of education and experience.
• 5–10 years of executive or senior administrative support experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Ability to prioritize multiple projects and work independently in a fast-paced environment.

Preferred Qualifications

• Paralegal education or experience is a plus.
• Experience preparing business reports, presentations, and executive correspondence.
• Basic bookkeeping or accounting experience.
• Experience using expense management or financial software.
• Ability to interpret business documents and communicate effectively with executives and external stakeholders.