Executive Assistant

About the Role:

World International Vacation Club is looking for a sharp, motivated Executive Assistant to join our team in beautiful Palm Springs, CA. This is an exciting opportunity to work at the heart of a dynamic organization, supporting president/CEO and playing a key role in our day-to-day operations. If you are computer-savvy, detail-oriented, able to manage time effectively and love keeping things running smoothly, we want to hear from you!

Responsibilities:

• Serve as the primary point of contact among executives, employees, resort managers, and members.
• Manage the flow of information accurately and in a timely manner.
• Manage and coordinate board of directors and annual member meetings.
• Prepare weekly, monthly, and quarterly reports.
• Support office operations by monitoring and maintaining office supply inventory.
• Prepare and format internal and external communications, including memos, emails, presentations, and reports.
• Record minutes during Board of Directors meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Handle confidential information with the utmost discretion and professionalism

Requirements:

• Experience in an executive assistant or senior administrative support role
• Exceptional organizational and time management skills with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva) and/or Google Workspace
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Professional, polished demeanor with a proactive, problem-solving mindset
• Experience in hospitality, travel, or vacation club industries is a plus

About Us:

World International Vacation Club is a legacy vacation club dedicated to delivering unforgettable vacations to members around the globe. Based in the sun-soaked destination of Palm Springs, CA, we are passionate about hospitality, travel, and creating lasting memories for our members. Our team is our greatest asset, and we pride ourselves on fostering a supportive, energetic workplace where talented individuals can grow and thrive.