Executive Assistant 4

Job Details

• Executive Assistant 4 (Contract)
• Location: San Jose, CA 95110 (Hybrid)
• Duration: 7/27/2026 to 10/27/2026
• Team: DMe Directs

Job Description

• Seeking an experienced Executive Assistant to support the Senior Director of Customer Strategy & Success and the Vice President of DME Enterprise Sales, North America. This role requires a highly organized administrative professional who thrives in a fast-paced environment and can independently manage multiple priorities while providing exceptional executive support.

Responsibilities

• Manage complex executive calendars across multiple global time zones
• Schedule team meetings, all-hands meetings, executive meetings, speaking engagements, customer meetings, and cross-functional meetings
• Coordinate domestic and international travel, including itineraries, transportation, accommodations, and meeting logistics
• Process executive expense reports, invoices, and purchase orders accurately and on time
• Organize team offsites, all-hands meetings, customer events, and team-building activities
• Coordinate weekly staff meetings, manage agendas, prepare PowerPoint materials, and track action items
• Support office operations including workspace coordination, equipment, software requests, and event logistics
• Provide occasional onsite support during team events and offsites
• Partner closely with Business Operations and Executive Assistant teams across the organization
• Handle confidential information with professionalism and discretion
• Support special projects and additional administrative requests as needed

Required Qualifications

• Bachelor’s degree or equivalent work experience
• 8 to 10+ years of Executive Assistant or Administrative Assistant experience supporting senior leaders within a high-tech organization
• Proven experience managing complex executive calendars and travel coordination
• Strong experience with expense reporting, invoice processing, and purchase orders
• Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and Teams
• Experience using Slack and Navan
• Familiarity with Concur or similar expense management software
• Excellent organizational, prioritization, and multitasking skills
• Ability to work independently with minimal supervision
• Strong communication and relationship-building skills
• High level of professionalism, discretion, and attention to detail

Compensation

• Pay Rate: $76.76 per hour

Requisition ID: 37463959