Executive Assistant

Executive Assistant to Senior Leaders

Location: New York City Hybrid – 4 days per week in office

Compensation: $110,000–$130,000 base salary + annual bonus

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated support to senior business leaders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will act as a trusted partner, ensuring seamless day-to-day operations and supporting key business initiatives.

Key Responsibilities

• Manage complex and frequently changing calendars for senior executives.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Plan, schedule, and support leadership meetings, town halls, offsites, and executive events.
• Prepare meeting agendas, presentation materials, reports, and other executive-level communications.
• Screen and prioritize incoming communications, ensuring timely follow-up and response.
• Coordinate across internal teams and external stakeholders to facilitate efficient execution of business priorities.
• Maintain confidentiality while handling sensitive business and personnel information.
• Track action items, deadlines, and deliverables on behalf of leadership.
• Assist with special projects and strategic initiatives as needed.
• Manage administrative processes including expense reports, invoicing, purchase orders, and vendor coordination.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 3+ years of executive support experience, within financial services.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proven ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving capabilities.