Executive Assistant

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for a contract assignment with one of our premier SaaS clients in San Jose, CA. This is a hybrid role.

We are seeking a highly motivated Executive Assistant to support the Senior Director of Customer Strategy & Success and Vice President, DME Enterprise Sales, NorthAM. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, organizing department communications and events, expense management, and assisting with various administrative tasks and special projects.

Responsibilities:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, onsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, onsite events, external meetings, and teambuilding activities.
• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
• office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
• On-Site Support: Occasionally travel to provide on-site support at team onsite events and be flexible to travel to our San Jose office.
• Collaboration: Regularly collaborate with cross-functional Administrative and
• Executive Assistants.

Required Skills:

• Advanced proficiency in Microsoft office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously, handle complex assignments, and show initiative and follow-through.
• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential material.
• Bachelor’s Degree or equivalent work experience.
• 8 to 10+ years of experience as an Administrative Assistant within a high-tech organization.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let’s work better together, we mean it. You’ll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.