Executive Assistant

Responsibilities:

• Provide high-level administrative support to attorneys and firm leadership.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, proofread, and format legal and business correspondence, reports, and presentations.
• Coordinate internal and external meetings, including preparing agendas and meeting materials.
• Maintain confidential files, records, and sensitive information with the utmost discretion.
• Serve as a primary point of contact for clients, vendors, and business partners, ensuring professional communication.
• Assist with expense reports, invoice processing, and other administrative functions.
• Coordinate office events, client meetings, and special projects as assigned.
• Monitor deadlines and ensure timely completion of administrative and operational tasks.
• Support firm initiatives by managing projects, tracking action items, and improving administrative processes.

Qualifications:

• 3+ years of executive assistant or senior administrative experience, preferably in a law firm or professional services environment.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Ability to prioritize competing demands in a fast-paced environment.
• Experience supporting multiple executives or attorneys is preferred.
• Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.