Bookkeeper & Executive Assistant for U.S.-Based Business Owner

Job Description I am looking for a reliable, detail-oriented, and proactive Bookkeeper & Executive Assistant based in the Philippines to help manage both financial/admin tasks and day-to-day business support.

This role is ideal for someone who is organized, trustworthy, comfortable working independently, and has strong communication skills. You will help me stay on top of bookkeeping, scheduling, email , documents, follow-ups, and general operations.

This can start as part-time and grow into a full-time long-term role for the right person.

Responsibilities Bookkeeping

Record and categorize transactions

Reconcile bank and credit card accounts

Prepare basic financial reports

Track expenses, invoices, and receipts

Help organize financial documents

Assist with monthly bookkeeping cleanup

Work with tools such as QuickBooks, Xero, Excel, or Google Sheets

Executive Assistant Work

Manage calendar and scheduling

Help organize email and respond to routine messages

Prepare documents, spreadsheets, and reports

Track tasks, deadlines, and follow-ups

Research vendors, tools, or business needs

Help coordinate meetings and reminders

Support personal and business admin tasks as needed

Requirements Prior experience as a bookkeeper, virtual assistant, or executive assistant

Strong attention to detail

Excellent written English

Comfortable with spreadsheets and online tools

Reliable internet connection

Able to work independently and communicate clearly

Honest, organized, and proactive

Experience with QuickBooks or Xero is a plus

Experience supporting a U.S.-based client is a plus

Schedule

I Am Open To Either Part-time: 20 hours per week

Full-time: 40 hours per week

Some overlap with U.S. Eastern Time is preferred, but the schedule can be discussed.

Compensation Please include your desired monthly salary for both part-time and full-time work.

I am looking for someone long-term and will pay fairly based on experience, reliability, and skill level.

How to Apply

Please Reply With Your resume or work history

Your bookkeeping experience

Tools you have used, such as QuickBooks, Xero, Excel, Google Sheets, Notion, etc.

Your desired monthly salary for part-time and full-time

Your available working hours

A short paragraph explaining why you would be a good fit for this role

Please include the word “Organized” in the first line of your application so I know you read the full job post.

Preferred Qualities I value someone who is dependable, honest, careful with details, and willing to learn. I want to build a long-term working relationship with someone who can become a trusted part of my business.