Executive Assistant to Chief Executive Officer

Company Description Buena Vista Kennels is a consumer services company located in Hollister, California, serving clients at its Buena Vista Road location and beyond. The organization focuses on providing reliable, high-quality care and services for pets, with an emphasis on client trust and satisfaction. Team members collaborate closely to deliver safe, attentive, and professional pet care experiences. As the company grows, it is strengthening its operational and executive support functions to ensure smooth service delivery and sustainable expansion. Working with Buena Vista Kennels offers the opportunity to contribute to a mission-driven environment centered on pet wellbeing and client service.

Role Description The Executive Assistant to the Chief Executive Officer is a full-time remote role responsible for providing high-level administrative and operational support to the CEO. Day-to-day tasks include managing the CEO’s calendar, scheduling meetings, coordinating virtual and in-person appointments, and organizing travel arrangements. The role also involves preparing and tracking expense reports, handling confidential correspondence, and maintaining accurate records and documentation. The Executive Assistant will help streamline communication, prioritize incoming requests, and support follow-up on key initiatives and deadlines. This position requires proactive coordination with internal and external stakeholders, preparation of meeting materials, and support for special projects that advance the company’s strategic and operational goals.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, with experience supporting senior leadership.
• Proficiency in Diary Management, including complex calendar coordination, scheduling, and meeting logistics.
• Ability to prepare, review, and manage Expense Reports with accuracy and attention to detail.
• Solid Administrative Assistance capabilities, including document preparation, data entry, and record management.
• Excellent written and verbal communication skills and professional email and document etiquette.
• High level of discretion and ability to handle confidential information responsibly.
• Comfort working remotely, with strong time management, organizational skills, and self-direction.
• Proficiency with productivity and collaboration tools (e.g., Microsoft Office or Google Workspace, virtual meeting platforms).
• Previous experience in an executive assistant or similar role; experience in a services or pet care environment is a plus.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred, or equivalent experience.