Real Estate Executive Assistant

Real Estate Executive Assistant

Location: Scarsdale, NY (Hybrid/In-Person)

Type: Part-time

Are you highly organized, detail-oriented, and energized by keeping a fast-paced business running smoothly? We are seeking a proactive Executive Assistant to support a top-producing residential real estate business serving Scarsdale and lower Westchester.

This is an excellent opportunity for someone who enjoys wearing multiple hats, solving problems independently, and helping deliver an exceptional client experience.

Responsibilities

• Manage calendars, appointments, and daily priorities
• Coordinate listings from pre-market through closing
• Prepare listing presentations, marketing materials, and client communications
• Maintain and organize CRM, contacts, and transaction files
• Coordinate photographers, stagers, inspectors, attorneys, and vendors
• Schedule showings, open houses, and client meetings
• Assist with social media, email marketing, and website updates
• Order signage, brochures, and marketing materials
• Track deadlines and ensure every detail is completed on time
• Handle general office administration and special projects
• Qualifications
• Exceptional organizational and time-management skills
• Strong written and verbal communication
• Professional, polished, and client-focused
• Tech-savvy with the ability to learn new systems quickly
• Proficient in Microsoft Office and Google Workspace
• Experience with Canva, social media, CRM systems, or real estate software is a plus
• Ability to prioritize multiple projects while maintaining accuracy
• Positive attitude, discretion, and a strong work ethic
• What We’re Looking For
• The ideal candidate is someone who:
• Takes initiative without waiting to be asked
• Loves creating order and efficient systems
• Pays close attention to details
• Enjoys working with people and providing outstanding customer service
• Is dependable, flexible, and committed to excellence