EXECUTIVE AND OPERATIONS ASSISTANT

Nonprofit

Published 11 days ago

EXECUTIVE AND OPERATIONS ASSISTANT

Nuestra Casa de East Palo Alto

Hybrid, Work must be performed in or near East Palo Alto, CA

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Details

Job Type: Part Time

Start Date: August 31, 2026

Application Deadline: July 24, 2026

Education: 4-Year Degree Required

Experience Level: Entry level

Compensation: USD $32.21 - $40 / hour

This pay range is non-negotiable. The starting hourly rate will be determined based on the candidate’s experience and qualifications and will typically begin at the lower end of the range.

Cause Areas: Environment & Sustainability, Housing & Homelessness, Community Development, Civic Engagement

Description EXECUTIVE AND OPERATIONS ASSISTANT Our Mission We exist to uplift Latinx families in East Palo Alto and the mid-peninsula through community education, leadership development, and advocacy.

Our Vision Nuestra Casa envisions a vibrant East Palo Alto community united around shared values, a multicultural community working together to ensure that all its residents are integrated and have access to the American Dream. Our families pave the road for other generations to follow through their participation in civic engagement activities and collaborative community actions.

**Who We Are** Nuestra Casa has been serving the needs of the immigrant Latinx population of East Palo Alto and surrounding communities since 2002. Our organization rose out of a community assessment conducted by a group of local activists who were concerned about the growing needs of the rising immigrant population. Today, Nuestra Casa is positioned as the premier Latinx serving nonprofit in our community. Over the past five years, our growth has allowed us to expand our services and programming into neighboring communities like Menlo Park (Belle Haven region), North Fair Oaks, and Redwood City. Through our advocacy efforts, we also reach other communities in San Mateo County.

At Nuestra Casa, we welcome our community to a place that feels like home. We stand by their side to help them navigate institutions, build people’s power, and use their voice to shape a new, more equitable community. Our programs transform our leaders into advocates actively engaged in our local economy, school district, and civic life. Together, we will build a community that leaves no one behind.

**About The Position** We are seeking a collaborative, organized, and proactive part-time Executive and Operations Assistant to support the Executive Director and Senior Operations Manager to contribute to the organization’s day-to-day operations. This position is approximately 10–15 hours per week and provides essential administrative, operational, and program support to help advance the organization’s mission.

The Executive and Operations Assistant will manage schedules, coordinate meetings and events, support internal systems, maintain accurate records and data, and serve as a key point of coordination across staff, partners, and community stakeholders.

This position offers an excellent opportunity to grow professionally while contributing to meaningful work that positively impacts our community.

**What We Offer**

• A collaborative and supportive team environment
• Accrued paid sick leave in accordance with California labor laws. Employees may accrue and use up to 40 hours of paid sick leave per year, based on hours worked
• 401(k) retirement plan with employer match: 100% match on the first 3% you contribute, then 50% on contributions from 3%–5%. Eligible after 90 days of employment

**Responsibilities And Tasks Include, But Are Not Limited To:** Executive & Communications Support

• Manage the Executive Director’s calendar, including scheduling, prioritizing requests, and resolving scheduling conflicts.
• Process the Executive Director’s reimbursements & mileage requests.
• Prepare agendas, briefing materials, presentations, reports, and Board meeting documents.
• Support the planning and preparation of board meetings and attend meetings as needed.
• Serve as a point of contact between the Executive Director, staff, Board members, community partners, and other stakeholders.
• Support meeting logistics, including scheduling, note-taking, and follow-up on action items.
• Handle confidential and sensitive information with the h…