Executive Assistant to Managing Director - Bilingual

DeepIN Hair ® is a premium brand of 100% remy human hair extensions, with own manufacturing facilities in Asia and offices in the UK and US.

Role Overview

The Executive Assistant provides high-level 1:1 support to the Managing Director while ensuring smooth running of the day to day of the office. This role requires exceptional organisational skills, discretion, initiative, and the ability to adapt quickly and interact with multiple fast-moving offices in the UK, US and Asia.

Key Responsibilities

• Track and follow-up on all correspondences, meetings, actions and queries
• Take ownership of special projects and research.
• Provide flexible support across the business, stepping in wherever needed.
• Prepare reports, presentations and documentations.
• Manage multiple email inboxes
• Process business expenses, invoices and credit card reconciliations.
• Travel arrangements
• Day-to-day office operations, office supplies, insurance, licences and trademarks

Qualifications

• University graduate
• Bilingual - excellent written and spoken English and Chinese (Cantonese and Mandarin)
• Minimum 5 years’ experience as an EA
• Proficient use of Microsoft 365

Personal Attributes

• Self‐driven, independent and resourceful
• Ablity to adapt, change pace or direction and multi-task
• Excellent problem‐solving, analytical and organisational skills
• Excellent attention to detail
• Ability to work collaboratively across functions and interact admicably with all walks of life.