New York - Executive Assistant

About Us At Winston Taylor, we set the standard, together. Winston Taylor is a transatlantic law firm built for the businesses, people, and markets driving capital and innovation. Here, you’re in the room. In the action. Sleeves rolled up. You’ll work with leading clients. Disruptors. Fast-growth companies. And help them to stay one step ahead of the moment and make critical decisions that shape their future. We’re present in the U.S., U.K., Europe, Latin America, and the Middle East, combining the scale and speed that clients demand. You’ll be trusted with real responsibility from the outset and build experience through hands-on work. We take your progression personally. We provide the platform. You shape the work around your goals and aspirations. Step into the moments that matter. Join Winston Taylor.

Position Summary The Executive Assistant is a highly visible and strategic role requiring exceptional organizational skills, sound judgment, discretion, and emotional intelligence. This individual will serve as a trusted partner in supporting lawyers in firm leadership roles with management obligations, domestic and cross-border business development initiatives; and client and billable matter support. The EA will develop a deep understanding of the executives’ priorities, practice, leadership responsibilities, and client relationships, and will proactively manage competing demands in a fast-paced, high-performance environment. The Executive Assistant will act as a strategic partner and operational extension of the executive, helping maximize efficiency, organization, responsiveness, and impact across leadership, business development, and client service responsibilities.

Position Responsibilities Support for Firm Leadership Partners

• Manage complex and constantly evolving calendars, including internal leadership meetings, partner meetings, recruiting initiatives, Business Professional engagement events, and external commitments.
• Coordinate logistics for office-related meetings, presentations, town halls, partner events, and firm initiatives, including preparing agendas, presentation materials and meeting summaries as needed.
• Assist with office leadership responsibilities, including follow-up on action items, tracking initiatives, and coordinating communications.
• Serve as a liaison with firm leadership, partners, administrative departments, and Business Professionals.
• Help organize office events, client programs, recruiting activities, and community-building initiatives.
• Develop a strong understanding of the Firm’s organizational structure, key personnel, and administrative functions in order to efficiently identify the appropriate contacts, resources, and escalation paths for a wide range of operational, practice, client, and office-related matters.
• Maintain awareness of sensitive office matters and handle confidential information with discretion and professionalism.

Business Development & Cross-Border Initiatives

• Support business development activities, including client outreach, relationship management efforts, conference coordination, and follow-up communications.
• Coordinate domestic and international travel schedules, including multi-city and cross-border itineraries.
• Help manage client and contact information, including maintaining relationship tracking systems and business development databases.
• Monitor upcoming opportunities, deadlines, and relationship touchpoints to ensure timely follow-up.
• Assist with drafting and coordinating LinkedIn posts and other business development communications.
• Support strategic initiatives involving international offices, clients, and referral relationships across jurisdictions and time zones.
• Help leverage technology and AI tools to improve efficiency and business development effectiveness.
• Support the operational and administrative oversight of a nationally recognized antitrust practice group, including coordination relating to practice management initiatives, partner collaboration, client development efforts, internal communications, and cross-office initiatives.

Client Matter/Practice Support

• Provide high-level administrative support related to active client matters and practice management. Collect and submit information needed to open new matters and run conflicts; draft engagement letters; communicate client specific requirements regarding billing and matter management.
• Assist with documen…