Executive Assistant to Principal Attorney

JOB DESCRIPTION: Executive Assistant to Principal Attorney

Summary:

The Executive Assistant provides comprehensive administrative support to the Principal Attorney across all areas of practice, firm operations, and affiliated businesses and related entities. This position supports executive-level functions, firm initiatives, and special projects. The ideal candidate will demonstrate excellent organizational skills, professional communication, and the ability to multitask effectively in a dynamic office environment.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Calendar, Scheduling & Prioritization.

2. Executive Communications.

3. Administrative Coordination.

4. Assists PA in all areas of practice and entities.

5. Weekly Reporting

6. Drafts fee agreements as required.

7. Provides support services to keep projects moving forward efficiently.

8. Affiliated Businesses & Special Projects

9. Assists with monitoring marketing efforts on various platforms to increase firms’ return on investment.

10. Represents the firm with integrity and attends networking and community events as needed.

11. Responsible for completing tasks in a timely manner that ensures compliance with applicable laws, regulations and firm policies.

12. Monitors, updates and communicates Principal Attorney and firm’s calendar.

13. Assists Principal Attorney and firm as needed.

Competencies:

1. Customer service oriented with active listening skills.

2. Ability to effectively prioritize, handle and execute multiple requests and tasks in high volume.

3. Communication Proficiency. Ability to read, write and speak English and Spanish.

4. Keen attention to detail.

5. Team player.

6. Good time management, communication and organizational skills.

7. Ability to work independently while maintaining collegial relationships with others.

8. Comprehensive working knowledge of Microsoft Office Suite, G-Suite and firms software programs.

9. Must exercise discretion, maintain confidentiality and handle matters on behalf of the Firm with honesty, professionalism, and integrity.

10. Minimum IT skills and ability to step into operations when Office Administrator is offsite etc.

Supervisory Responsibility

This position has some supervisory responsibilities including but not limited to providing direction and assignment delegation to law clerks.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift a minimum of 25lbs.

Position Type and Expected Hours of Work

Full-Time

Required Education and Experience

1. Three (3) year of experience working in a law firm or law department as a legal assistant or in a support role.

Preferred Education and Experience

1. Five (5) year of experience working in a law firm or law department.

2. ABA Certified Paralegal certification.

3. Bachelor Degree in any field.

Professional Experience/Qualifications

1. Paralegal certification or equivalent experience, education or training.

2. Excellent research, writing and communication skills.

3. Good organizational skills.

4. Comprehensive working knowledge of Microsoft Office Suite, G-Suite and firms software programs.

5. Effective time-management and interpersonal skills with a high attention to detail.

6. Must be able to handle multiple projects and tasks simultaneously while meeting deadlines.

Job Type: Temporary

Pay: From $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person