Associate Executive Assistant

• ICapital is looking to hire an Executive Assistant to provide administrative support to Managing Directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including Managing Directors and Managing Partners
• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks
• Arrange complex and detailed travel plans
• Process expense reports in a timely manner
• Format information for internal and external communications such as memos, emails, presentations, and reports
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed

Benefits

• Employer-matched retirement plan;
• Generous unlimited paid-time off (PTO) and parental leave (benefits vary by country and not all benefits are offered in every location)
• Generously subsidised health care with 100% employer-paid dental, vision, telemedicine, and virtual mental health counselling- Able to manage up through tact and anticipation of needs
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Strong experience managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday
• Excellent interpersonal communication skills; written and verbal
• Undergraduate college degree
• 7+ years of experience as an Executive Assistant working with senior level management
• Possess a strong attention to detail and a high level of confidentiality
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Experience scheduling global travel, across multiple time zones, and multi-leg trips