Executive Assistant (Product and Analytics)

• Condé Nast is looking for an Executive Assistant to support the Audience Experience, Data and Revenue Product and Engineer Leaders in the US This is a varied position, requiring initiative, diplomacy, adaptability, discretion, and an understanding of different cultures
• Extensive diary management for two SVPs (SVP of Audience Experience Product and Design, SVP of Revenue Product, and VP, Data Engineering based in the US. Liaison with a wide and varied range of business stakeholders, including internal teams, external clients, and senior executives within the organisation, restaurants, hotels, etc
• Assisting in the creation of presentation materials
• Pro-active and be able to use initiative and have the confidence to work independently
• Facilitate scheduling business meetings, preparation and circulation of agendas, pre-reads and meeting minutes and action follow-up as required
• Booking all travel/hotels, ensuring appropriate visas have been obtained, for corporate and leisure, and preparing complex travel itineraries
• Liaison with teams globally, support building effective relationships across a global department
• Generate reports to support executive decision-making and operational priorities
• Working closely with the PA’s and TA’s at Condé Nast and the wider business

Benefits

• Domestic Partner Benefit Extensions
• Free Mental Health Services
• Assistance in Refinancing Student Loans
• Long-term Remote Work Pilot
• Extended Bereavement leave
• Extended Parental Leave
• Added Adoption Financial Support- Curiosity and Experience in using AI in driving efficiency, and streamlining processes and workflows An interest in Product, Design and Engineering disciplines and a love for our brands Intermediate to advanced GSuite and presentation design skills Pro-active and able to use initiative and have the confidence to work independently
• Excellent grammar, spelling, drafting, writing, and proof-reading ability
• Confident and able to communicate with staff at different levels and across different departments internationally
• Has a cross-cultural understanding and ability to effectively work within a global team, including the ability to coordinate information and tasks in a timely manner across time zones
• A friendly, personable, productive, and patient manner
• 3+ years of experience in supporting executive leadership
• Experience working in an international environment and building solid working relationships with teams across different countries, time zones and cultures
• Excellent written and verbal communication, and interpersonal and relationship management skills
• High attention to detail and can prioritize, multi-task and respond to requests quickly
• Extremely organised with exceptional time management skills and able to prioritise efficiently