Executive Assistant, Legal - Raffles and Fairmont Hotels and Resorts, Accor North America

Company Description Reporting to the Senior Vice President, General Counsel, this New York–based role provides executive, administrative, and project coordination support to the North American Legal team.

This position is ideal for a high-potential Executive Assistant (3–7 years’ experience)—particularly from a corporate environment—with some exposure to legal, governance, or compliance work, and a strong desire to grow within a global luxury organization.

The role offers the opportunity to take ownership of workflows, build structure, and gain exposure to senior legal leadership, while contributing to a high-performing, fast-paced team that operates to premium standards.

Why This Role This is a unique opportunity for an high-potential Executive Assistant to step into a globally recognized luxury brand and gain exposure to a sophisticated Legal function. You will have the chance to deepen project coordination skills, build executive-level experience, and grow your career within Accor.

Job Description Executive & Project Coordination

• Coordinate and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team
• Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress
• Proactively anticipate needs, identify inefficiencies, and help implement improved processes

Scheduling and Logistics

• Manage complex calendars, ensuring priorities are aligned and optimized
• Coordinate meetings, materials, and follow-ups across internal and external stakeholders
• Organize detailed domestic and international travel with a high-touch, service-oriented approach

Administrative and Office Operations

• Maintain organized, professional systems for document management (electronic and physical)
• Support and enhance internal tools (e.g., SharePoint) to improve access and usability
• Track key dates, deadlines, and action items with strong attention to detail
• Contribute to a polished, well-run office environment aligned with luxury standards

Financial and Billing Management

• Support legal billing processes, including invoice tracking, submissions, and issue resolution
• Assist with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking
• Contribute to budgeting, forecasting, and audit coordination processes

Document Preparation and Quality

• Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail.
• Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand

Communication and Confidentiality

• Act as a trusted point of contact for internal and external stakeholders
• Handle sensitive information with discretion and sound judgment
• Communicate with clarity, professionalism, and confidence

Other Responsibilities

• Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support.

Qualifications Experience

• 3–7 years of experience as an Executive Assistant (corporate environment preferred)
• Exposure to legal, compliance, governance, or regulated environments is an asset
• Experience supporting senior leaders or executives is strongly preferred

Core Competencies

• High Ownership Mindset: Takes initiative, follows through, and seeks opportunities to add value
• Strong Organization & Coordination Skills: Able to manage multiple priorities in a fast-paced setting
• Detail Orientation: Produces accurate, high-quality work consistently
• Professional Presence: Communicates effectively with senior stakeholders
• Adaptability & Drive: Thrives in dynamic environments and is eager to learn
• Discretion & Judgment: Handles confidential information with integrity
• Collaborative Approach: Positive, team-oriented, and solutions-focused
• Technical Skills: Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel

Preferred Attributes

• Growth-Oriented: Motivated to build skills and expand responsibilities over time
• Interest in Legal or Corporate Functions: Curiosity about legal operations, contracts, or governance
• Luxury Mindset: Attention to detail and commitment to high standards of execution
• Interest in Hospitality/Travel: Alignment with a global luxury lifestyle brand

Assets

• Familiarity with e-billing to…