Executive Assistant and Office Manager

Be the right hand to the Executive Director of one of California’s premier active adult communities.

Sun City Lincoln Hills Community Association is seeking a highly organized, proactive, and professional Executive Assistant and Office Manager to support the Executive Director and oversee the day-to-day administrative operations of our executive office.

This is more than a traditional executive assistant role. You’ll serve as the central hub for Board governance, executive administration, office management, and organizational coordination while supervising our Membership Coordinator. If you enjoy bringing order to complex projects, working with executive leadership, and helping an organization operate at its best, we’d love to meet you.

What You’ll Do As the Executive Assistant and Office Manager, you will:

• Serve as the primary executive support to the Executive Director.
• Coordinate meetings of the Board of Directors and committees, including agendas, meeting packets, minutes, and followup.
• Manage the Executive Director’s calendar, correspondence, travel, and confidential communications.
• Oversee the daily operations of the executive and administrative office.
• Supervise and support the Membership Coordinator.
• Coordinate administrative projects and organizational initiatives.
• Maintain official Association records, policies, and governing documents.
• Develop and improve administrative procedures and office workflows.
• Coordinate executive communications with residents, Board members, staff, consultants, and outside agencies.
• Assist with special projects, strategic planning efforts, and executive initiatives.

What We’re Looking For The ideal candidate is:

• Exceptionally organized and detailoriented.
• Comfortable managing multiple priorities in a fastpaced environment.
• An outstanding communicator with excellent writing and proofreading skills.
• Professional, diplomatic, and able to maintain the highest level of confidentiality.
• A selfstarter who anticipates needs before they arise.
• Comfortable working with volunteer Boards, executive leadership, and a diverse resident community.
• Passionate about delivering exceptional customer service.

Qualifications

• Five or more years of progressively responsible executive administrative support, office management, or Board administration experience.
• Experience supporting executive leadership preferred.
• Previous experience supervising administrative staff is preferred.
• Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and modern office technology.
• Experience preparing professional reports, presentations, agendas, meeting minutes, and executive correspondence.
• Experience with Board management software, records management, or HOA management software is a plus.
• Experience in a homeowners association, nonprofit, municipal government, or

similar organization is highly desirable.

Why Join Sun City Lincoln Hills?

Sun City Lincoln Hills is one of Northern California’s premier active adult communities, serving nearly 7,000 homes and offering exceptional recreational amenities, clubs, dining, fitness, and lifestyle programming. Our employees play an important role in creating an outstanding experience for our residents every day.

If you’re looking for a career where your organizational skills, professionalism, and initiative will make a meaningful impact every day, we’d love to hear from you.

Apply today and become part of the team that helps make Sun City Lincoln Hills an exceptional place to live.

Benefits Overview We offer a comprehensive benefits package including multiple medical plan options through Kaiser (HMO 0 40, HMO 1000 30) and Aetna (HMO AVN 0 100 30, NTL MCP 2000 80), with coverage available for employees, employee + children, employee + spouse, or families. Employer contributions range from 75–96% depending on the plan. Dental coverage is provided through MetLife (High PPO and Low PPO) with employer contributions between 58–80%, and vision benefits are offered through Aetna (Vision Core and Vision Plus) with a 100% employer contribution. Employees also receive access to the NexGen Employee Assistance Program (EAP) through Paychex, offering counseling, mental health support, financial advising, and more. Our 401(k)-retirement plan allows contributions after 30 days, with an employer match of up to 4% beginning after one year.

Additional benefits…