Deputy Executive Assistant

Reporting into: Executive Assistant to the CEO & Managing Director

Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all.  Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning.  We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success.  Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.

About the Role

We are looking for an exceptionally organised, proactive and highly adaptable Deputy Executive Assistant to join our Executive Office, providing support to the Executive Assistant to the CEO & Managing Director.

This is a varied, fast-paced role where no two days are the same. You will play a key role in ensuring the smooth running of the Executive Office, supporting executive, business and personal requirements with professionalism, discretion and attention to detail. From coordinating international travel and preparing board packs to supporting events and managing day-to-day executive requests, you’ll be at the heart of a dynamic and high-performing environment.

What You’ll Be Doing

As Deputy Executive Assistant, you will:

• Provide high-quality administrative and operational support across the Executive Office.
• Coordinate meetings, prepare agendas, take minutes and follow up on actions.
• Produce and manage confidential executive documentation, presentations and board packs.
• Arrange complex domestic and international travel, including itineraries, visas and logistics.
• Process expenses, invoices and financial administration activities.
• Support the planning and delivery of internal events, hospitality and executive functions.
• Conduct research, source suppliers and support executive projects.
• Provide practical day-to-day support, including meeting room preparation, purchasing supplies and handling urgent requests as needed.

What We’re Looking For

We’re seeking someone who thrives in a busy environment and enjoys being the person who makes things happen.

You’ll bring:

• Previous experience as an Executive Assistant, Personal Assistant, Team Assistant or in a similar senior administrative role.
• Outstanding organisational and time management skills.
• The ability to juggle multiple priorities and adapt quickly when plans change.
• Strong communication skills, both written and verbal.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Exceptional attention to detail and a commitment to delivering work to the highest standard.

• A calm, professional and discreet approach when handling confidential information.

• Comfortable working independently and taking ownership of tasks.
• Flexible and willing to support a wide range of executive and operational requirements.

What we offer:

• Hybrid working - most roles offer hybrid or flexible arrangements to support work life balance.
• Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
• Season Ticket Loan (T&C’s apply) - spread the cost of your commute with an interest-free travel loan.
• Training & Development opportunities (T&C’s apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
• Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
• Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.

We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success in your job search.

GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or relig…