Executive Legal Assistant

Opportunity:

The Executive Legal Assistant (“ELA”) provides advanced administrative and legal support to attorneys specializing in public law. This role ensures the attorneys’ time is optimized, critical deadlines are met, and client service is seamless. The ELA anticipates the needs of attorneys, improves workflow efficiency, and maintains the highest level of professionalism and strict confidentiality.

Qualifications:

• 5+ years of experience as a legal assistant, executive assistant, or paralegal in a law firm.
• Strong understanding of legal terminology and procedures.
• Advanced proficiency in Microsoft Office Suite, Adobe Acrobat, and iManage.
• Exceptional writing, editing, and communication skills.
• High level of professionalism, discretion, and judgment.
• Ability to work under pressure and manage competing deadlines,
• Strong organizational and problem-solving skills; work independently.
• Manage complex calendars and coordinate in-person or virtual meetings via Microsoft Teams and Zoom with City Council, Commissioners, and clients.
• Prepare, edit, format, and proofread correspondence, legal documents, memorandums, contract agreements, presentations, and reports.
• Handle email triage, prioritize communications, and draft responses on behalf of attorneys.
• High degree of discretion, maintain attorney-client privileged confidentiality, and uphold ethical and professional standards.
• Coordinate travel arrangements and prepare detailed itineraries.
• Open and generate new client matters and conduct conflict checks.
• Organize, maintain, and update electronic files on iManage and OneDrive.
• Act as a professional point of contact for clients, City Council, and Board Members.
• Support special projects such as completing and submitting Single Application Provider (SAP) forms to the California State Bar for MCLE training credit.
• Maintain and track attorneys’ MCLE certificates and compliance records.
• Transcribe video clips and audio recordings with accuracy and attention to detail.
• Maintain and update the client index to ensure all information remains accurate, complete, and current.
• Coordinate and renew professional memberships for attorneys.
• Manage high-level relationships with professionalism.
• Attend meetings with attorneys and prepare comprehensive notes or meeting summaries.
• Assist with billing, manage expense budgets, monitor cost tracking, and prepare financial summaries.
• Conduct legal research and provide clear, organized findings.
• Coordinate document execution through Adobe Acrobat or via wet signatures.
• Handle inquiries, schedule requests, and follow-up communications promptly and professionally.
• Prepare and manage responses to Requests for Proposals, including application submissions and supporting PowerPoint presentations.
• Perform document comparison utilizing redlines and tracked changes to identify revisions accurately.

My client is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military, or veteran status or any other category protected by law. My client will consider for employment qualified applicants with criminal histories in a manner consistent with state law.

Compensation and Benefits:

A reasonable estimate of the base salary range for this position is a salary range of $75,000 to $125,000, non-exempt. Our client will consider a variety of factors in determining final compensation, including other skill sets, qualifications, and experience, among others. They offer a competitive benefits package, including health, vision, dental, long-term/short-term disability, and 401(k).

Pay: $45.00 - $55.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person