Executive Assistant

Position Information

Are you interested in working in a fast-paced, action-oriented, and legally focused office where you will be exposed to nearly every facet of City government? Do you have strong writing skills, excellent attention to detail, sound judgment, organizational acumen, and polished client service skills? Do you have experience maintaining the confidentiality of legal matters? If so, apply now for the Executive Assistant position in the City Attorney’s Office.

In this position, you’ll work directly with the City Attorney to support his work with Assistant City Attorneys, the City Manager’s Office, the City Clerk’s Office, the City Council, department heads, City staff, outside counsel, and other City partners.

The Executive Assistant provides high-level administrative and legal-office support to the City Attorney. The City Attorney’s Office is an internal service department that advises City officials and employees, supports City Council and Planning Commission matters, coordinates legal documents and records, assists with contracts and agenda items, and helps maintain confidential and attorney-client privileged communications and records.

The ideal candidate will be able to exercise sound judgment and maintain legal confidentiality in a fast-paced City Attorney’s Office environment. The ideal candidate will also be highly organized, disciplined, detail-oriented, and proactive, with the ability to anticipate ways to support the City Attorney’s Office, prioritize competing demands, deliver timely completion of the most important and urgent tasks for the City Attorney, track deadlines, prepare and proofread professional correspondence and documents, maintain confidential files, assist with legal and City Council-related processes, and assist the City Attorney’s Office in providing responsive support to executive management and department staff.

For more information about this position please see the job description here.

What We Offer:
The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to to maintain Brentwood’s high quality of life . The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees’ professional and personal growth. We offer:

• Competitive salary
• Alternative work schedule (AWS) option, with Director approval
• Telework option (up to 2 days a week), with Director approval
• 15 paid holidays (13 City observed holidays, 2 floating holidays)
• Generous leave accruals (Vacation - 11 days per year; Sick Leave - 12 days per year)
• Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage
• City-paid dental and vision insurance
• CalPERS pension participation
• Deferred compensation (457 plan) options
• City paid contributions to Retiree Health Savings account Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)

To review more of what the City of Brentwood offers, please check out our Benefits Guide and visit our Human Resources page .

Qualifications

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to the completion of twelfth (12th) grade.
• Five (5) years of increasingly responsible experience performing technical, clerical, and administrative support involving significant public contact.

Desirable Qualifications:

• At least three (3) years of experience providing executive assistant, legal secretary, paralegal, or comparable support in a City Attorney’s Office, County Counsel’s Office, law firm, public agency legal office, or other legal practice setting.
• Experience working with confidential, sensitive, and attorney-client privileged records and communications.
• Experience preparing, formatting, proofreading, tracking, routing, or coordinating legal documents, contracts, agreements, resolutions, ordinances, staff reports, agenda materials, claims, litigation-related documents, subpoenas, discovery, or other legally sensitive records.
• Experience supporting senior attorneys, executiv…