Admin Assistant

Major Entertainment Company

Description: Job Title: Administrative Assistant, Studio Operations (NSB)

Ideal Location/Time Zone Preference: Brooklyn, NY, EST

The Studios Brooklyn (NSB) Operations team keeps NSB running — from the stage floor to the front door.

We’re a service-oriented team that takes pride in the details: a well-stocked pantry, a smoothly coordinated catering order, a facility maintenance need coordinated with our landlord that doesn’t fall through the cracks. We support on site productions and internal teams across Client Services, Studio Admin, and Stage Operations, and delivering an exceptional client experience for our productions is at the heart of everything we do. That means working cohesively, moving fast, and anticipating needs before they become problems. No two days look the same. We’re looking for someone who’s proactive, organized, and genuinely energized by making things work — someone who finds satisfaction in the behind-the-scenes work that makes the on-screen work possible.

Position Overview:

The Administrative Assistant, Studio Operations, provides operational and administrative support to the NSB Studio Operations team.

This role supports the Senior Manager, Studio Operations and core functions (Client Services, Studio Admin, Stage Specialists) by managing facility tickets, supplies, catering, documentation, and light logistics.

The Administrative Assistant helps keep day-to-day operations running smoothly so the team can focus on strategic, production-facing work.

Responsibilities:

Facilities & Operations: Track and follow up on facility tickets, support daily operation’s needs, and coordinate minor facilities improvements with the landlord.

Catering & Events: Coordinate catering and logistics for on-site team and guests.

Documentation & Reporting: Keep operational documentation (SOPs, manuals) organized and up to date, and compile simple operational summaries/trackers (highlights, ticket logs).

Logistics & Production Support: Provide light support for mailroom tasks, production onboarding/offboarding, tours, and general site visits.

Requirements:

Experience in an administrative, facilities, workplace, or operations support role; studio or production environment is a plus.

Strong organizational skills with high attention to detail and follow-through, especially in tracking tickets and open items.

Comfort working in a fast-paced, service-oriented environment and handling multiple tasks at once.

Proficiency with Google Workspace; familiarity with facility ticketing systems and visitor/logistics tools is a plus.

Clear, concise communication skills and a collaborative, service-minded approach.

Nice to Haves or Preferred Skills:

Studio or production environment experience; familiarity with facility ticketing systems and visitor/logistics tools.