Executive Assistant to the Founder

Executive Assistant to the Founder

United Nomads is looking for an exceptional Executive Assistant to work directly with the Founder and become a trusted right hand at the centre of a fast-moving, entrepreneurial start up business.

This is a genuinely varied, high-trust position for someone who thrives on pace, responsibility and being close to the decision-making. The role extends well beyond traditional diary and travel management, spanning business priorities, special projects, stakeholder coordination and a smaller element of private support, representing approximately 20% of the position.

No two days will look the same. The successful candidate will be comfortable moving quickly between detailed executive support, solving unexpected problems, coordinating multiple priorities and helping to drive longer-term projects forward. They will be someone who takes ownership, anticipates what is needed and enjoys finding solutions rather than waiting for every step to be defined.

The Founder works at considerable pace and with a high level of energy and ambition. We are therefore looking for someone who can keep momentum, remain calm and organised as priorities evolve, and bring excellent judgement, discretion and attention to detail to everything they do.

Company Description

United Nomads is a London-based luxury fashion and retail business operating Delos, Caravana & Odeum, with brands shaped by artisanal craftsmanship, culture, exploration and travel.

Caravana was founded in Valladolid, Yucatán, in 2009 and creates resortwear rooted in place, regional materials, techniques and traditions, with pieces made by artisans for movement, travel and a life lived with ease. Delos offers a modern, seasonless wardrobe in which artisanal fabrics and contemporary design come together for the modern adventurer.

Across e-commerce, wholesale and retail partnerships, the Group has an international presence across Europe, America and the Middle East. United Nomads is an entrepreneurial, creatively led business focused on developing distinctive products, brand experiences and retail concepts with a strong sense of story, place and craftsmanship.

Applicants can learn more about the portfolio at www.caravana.land and www.delos.land.

Role Description

This is a full-time, on-site Executive Assistant to the Founder role based in London.

Ensure the smooth day-to-day operation of a fast-paced luxury fashion business by providing proactive administrative, strategic, operational and limited personal support to the Founder. Facilitate Company organisation and communication, contribute to key projects and decisions, and oversee the office, studio and facilities. The role requires excellent judgement, discretion, adaptability and the ability to learn quickly and perform well under pressure.

For the right person, this is an opportunity to become an integral part of the Founder’s working life and the continued development of the business. The role offers significant scope to grow beyond the traditional Executive Assistant remit and gradually take ownership of increasingly important projects and areas of responsibility.

Role Details

JOB TITLE

Executive Assistant to Founder

REPORTS TO

Founder & Creative Director

LOCATION

London

EMPLOYMENT TYPE

Full-time

INDUSTRY

Retail Apparel and Fashion

Key Responsibilities

Executive and Personal Support to the Founder

• Manage an extremely active diary, including appointments, meetings, calls and itineraries, ensuring the Founder’s time is allocated effectively and his day-to-day schedule runs smoothly.

• Prepare daily and weekly briefings, agendas, travel documents and reading lists, ensuring the Founder is fully informed of upcoming commitments and properly prepared.

• Maintain the Founder’s task and action lists; capture notes and minutes during meetings; and track commitments, deadlines and follow-up actions through to completion.

• Manage communications as required, including monitoring and responding to emails and Slack messages, passing on information and preparing correspondence of a sensitive or confidential nature.

• Arrange complex domestic and international travel, including flights, hotels, ground transport, detailed itineraries and any necessary rescheduling; accompany and support the Founder during work-related travel where required.

• Prioritise and follow up on incoming issues and concerns, including sensitive or confident…