Executive Assistant

Job Title: Administrative Business Partner

Location: South San Francisco, CA

Duration: 6-Month Contract

Pay Rate: $35.21/hr (W2)

Position Overview

We are seeking an experienced Administrative Business Partner to provide high-level administrative and operational support to leadership in a fast-paced, collaborative environment. This role requires exceptional organizational skills, business acumen, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage complex calendars, meetings, and scheduling across multiple stakeholders and time zones.
• Coordinate onsite/offsite meetings, team events, workshops, and leadership activities.
• Prepare presentations, meeting agendas, minutes, and other business documents.
• Arrange domestic/international travel and manage related logistics.
• Process expense reports, invoices, and payment requests.
• Maintain department records, files, and documentation.
• Improve administrative processes and support business planning and special projects.
• Track action items and ensure timely follow-up on key deliverables.
• Assist with budgeting, purchasing, vendor coordination, and office operations.
• Coordinate meeting logistics, catering, office supplies, and visitor support.
• Collaborate with cross-functional teams on operational and administrative initiatives.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of administrative, executive assistant, or business support experience.
• Experience supporting multiple leaders in a fast-paced environment.
• Strong calendar management, meeting coordination, and organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail with the ability to manage competing priorities effectively.