Executive Administrative Assistant Support (Secret Clearance Required)

Job Description: Executive Administrative Assistant Support

Requirement: Immediate hire, Full time, Full benefits

Work week: 8 hours, 0700 until 1630 daily; up to 80 hours of overtime by request

Work Location: Onsite, building 1436 for Naval Construction Group One, Port Hueneme

Clearance: Secret

Salary: $40.00/hr – ($83,200/yr)

Qualifications:

• Associate’s Degree from a U.S. accredited university or equivalent experience.
• 8 or more years of experience with Microsoft Word, Outlook, Excel, PowerPoint, Access.
• Communicate orally and in writing clearly and concisely.
• Knowledge of the NMCB’s organization, regulations, policies and procedures.

Essential Duties and Responsibilities: Perform a variety of executive command administrative support services for Naval Construction Group One to include the following:

• Provide administrative reach-back for routine correspondence, file sharing, as well as schedule and VTC coordination.
• Provide administrative support to enable drill weekends, and mobile training teams.
• Prepare executive level correspondence, route mail and files, and manage Outlook calendars.
• Track and route official administrative correspondence, and attend and record meetings.
• Provide information, written reports and metric briefings to leadership.
• Compose routine official correspondence, social or personal acknowledgements, congratulatory letters, and acceptance letters.
• Receive, send, and route daily mail.
• Maintain file systems for correspondence, fitness reports, evaluations and command business to include maintaining classified file systems and storage containers.
• Ensure all administrative items conform to Navy Correspondence Manual, Awards Manual and procedural requirements.
• Maintain social rosters, recall bills and phone rosters.
• Assist with coordination of Change of Command ceremonies.
• De-conflict schedules, maintain meeting schedules, post updates and changes, notify all applicable personnel of revisions, coordinate use of conference rooms (including VTC and SVTC).
• Receive visitors, answer telephones, determine the nature of requests and direct callers to appropriate staff.
• Attend weekly meetings, track and follow up on action items assigned.
• Coordinate travel authorizations and travel arrangements.
• Prepare travel requests and arrange transportation, itineraries, schedule office calls and site visits.
• Process travel claims IAW Joint Travel Regulations (JTR) and Command specifications utilizing Defense Travel System (DTS) and Naval Reserve Order Writing System (NROWS).
• Verify all tasking is in accordance with NCG1 Standard Operating Procedures (SOP).
• Ensure meetings and appointments are scheduled on time and changes and cancellations are executed.

Please contact me to discuss the position and with an agreement on your compensation am prepared to send you an offer letter.

I look forward to working with you.

Sincerely,

Benito Loyola

CAPT USN (ret.)

President

Loyola Enterprises Inc.

2984 S. Lynnhaven Road, Suite 101

Virginia Beach, VA. 23452

Office 757-498-6118 x101

Cell 757-718-0699

Fax 757-498-6110

Loyola is a certified Service Disabled Veteran and Minority Owned Small Disadvantaged Business

SDVOSB, VOSB, MOSB and SDB

Pay: $40.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have 8 or more years of experience with Microsoft Word, Outlook, Excel, PowerPoint, Access. (Required)
• Can you commute to and work onsite at building 1436 for Naval Construction Group One, Port Hueneme daily?

Education:

• Associate (Required)

Security clearance:

• Secret (Required)

Work Location: In person