Operations and Executive Support Assistant

Contract: Permanent, part time with the potential to become full time.

Hours: 16 hours per week (e.g. 2.5 days), flexibly arranged; reviewed at three months.

Salary: £25,000-30,000 per year (full-time equivalent), paid pro-rata for part-time hours.

About Their Future Today

Their Future Today (TFT) is a small UK-registered charity with a big mission: helping Sri Lanka move from orphanages to families. Children need families, not institutions, yet over 10,000 children in Sri Lanka live in institutional care, and over 80% of them have at least one living parent. Poverty, not a lack of love, is what separates most families.

For more than 20 years, our UK and Sri Lankan teams have worked to change that, supporting tens of thousands of children, preventing family separation, reuniting children with their families, and training the professionals who shape children’s lives. That long, patient groundwork has brought us to a genuine turning point: TFT is now the lead technical partner on Sri Lanka’s first government foster care pilot, working alongside national government, UNICEF and Hope and Homes for Children to help build a family-based care system for an entire country.

Our 2026–2030 strategy sets out the journey ahead, from grassroots charity to recognised leader in care reform. This role exists to help us make that journey.

About the role

The Operations and Executive Support Assistant keeps the day-to-day running of Their Future Today organised, efficient and on track. It is a varied, practical role providing administrative, organisational and operational support to both the CEO and COO across everything the charity does, from programme delivery and fundraising to events, communications and general operations.

Because we are a small team carrying a large mission, this role touches almost every part of our work, and the support needed will change from day to day. One day might centre on diaries, meetings and travel; another on preparing documents for a funding application, coordinating an event, or keeping our systems and records in good order.

None of it is background work. Every meeting that runs smoothly, every application submitted on time and every record kept in good order moves us closer to a Sri Lanka where children grow up in families. The work is practical; the outcome is life-changing.

We are recruiting this post on a part-time basis to begin with, with a genuine route to full-time as the charity grows (see “Hours, salary and benefits” below). It would suit someone who is highly organised, adaptable and detail-focused, someone who enjoys variety, takes pride in things running smoothly, and wants their everyday work to add up to lasting change for thousands of children and families.

How the role fits in

This is a pivotal moment for TFT. The foster care pilot is under way, our 2026–2030 strategy is launching, and demand for our expertise from government and partners has never been higher. With only a small UK team, the leadership’s time is one of TFT’s most valuable resources, and this role exists to protect it. By keeping administration, coordination and systems running reliably, the postholder frees the CEO and COO to focus on what only they can do: strategy, partnerships, fundraising and the foster care pilot.

The role also sits at the heart of one of TFT’s key priorities for 2026–2030: building organisational strength. Stronger systems, clearer records and smoother coordination are exactly what allow a charity to grow from a grassroots organisation into a recognised leader in care reform. In short, this is the role that helps a small team punch well above its weight, and one we expect to grow as the charity does.

Key responsibilitiesExecutive and diary support

• Provide reliable day-to-day administrative support to the CEO and COO.
• Manage diaries, schedule meetings, and coordinate internal and external appointments.
• Prepare agendas, take notes where needed, and track and follow up actions from meetings.
• Coordinate travel, accommodation, itineraries, visa administration and related logistics.

Operations, finance administration and records

• Support expense tracking, banking administration and general operational record-keeping.
• Keep files, systems and internal records well organised, accurate and up to date.
• Help maintain and improve efficient, reliable administrative systems and processes.

Events and fundraising support

• Assist with planning and administration for…