Executive Assistant to Event Producer/Office Coordinator

JOB DESCRIPTION

JOB TITLE: Executive Assistant to Event Producer/Office Coordinator

EFFECTIVE DATE: August 2026

DEPARTMENT: Front Office

CLASSIFICATION: Non-Exempt Hourly

SUMMARY

The Executive Assistant to Event Producer/Office Coordinator wears many hats and provides support for a wide variety of tasks at this Event Management Company, Multiple tasks are combined in order to provide a full-time position. (Part time is also available) He/she is responsible for assisting with all aspects of planning, front office support, purchasing, scheduling, invoicing, overseeing day-to-day operations, maintenance, research and customer service in a fast-paced, always changing office environment. The Office Manager may assist co-founders on other various projects when needed.

WORK SCHEDULE

This position’s schedule is to work Monday through Friday, 9:30am – 6:00pm.

Some nights and weekends may be required.

DUTIES & RESPONSIBILITIES

Day to Day management of front office includes:

· Scheduling – appointments

· Research

· Purchasing of office supplies

· Purchasing of event materials and supplies/decor

· Filing

· Light book keeping

· Data entry

· Calendar management

· Proposal writing

· Answering phones

· Managing photo inventory

· Other tasks as assigned by the Co-Owners

EDUCATION & EXPERIENCE

· Bachelor Degree in a related field

· Preferred 4 years of experience in a similar EA/Office Manager role

KNOWLEDGE, SKILLS & COMPETENCIES

· Strong Work Ethic

· Highly organized

· Needs to take initiative and be pro-active

· Time management

· Strong writing and editing skills

· Customer service oriented

· Works well with people (Clients, Vendors, Partners)

· Detailed oriented

· Team player

· Strong communication skills

· Competent in Microsoft Office

PHYSICAL REQUIREMENTS

· Sitting most of the day

· Occasionally standing

WORK ENVIRONMENT

Small office environment, with an open workspace.

This is a fast-paced, deadline-oriented industry.

This position specification is not an employment contract. Method 42 Productions is an at-will employer. Method 42 Productions reserves the right to modify, add, or change specifications for this position at any time.

Join us to be a key driver behind impactful events while supporting our vibrant team! This paid position offers an engaging work environment where your organizational talents will shine—helping us create memorable experiences while ensuring our daily operations run smoothly with energy and professionalism!

Pay: $28.00 - $31.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Education:

• Bachelor’s (Required)

Experience:

• Microsoft Suite: 3 years (Required)

Location:

• Santa Clara, CA 95054 (Preferred)

Work Location: In person