Executive Assistant

Who you are

• Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
• Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
• Ability to multitask and prioritize and meet deadlines in a fast-moving environment
• Strong verbal, written and interpersonal communication skills
• Project Management skills and experience
• Independent and well structured working style with can-do attitude
• Ability to learn fast learning and determination to achieve goals
• Google Workspace and Microsoft Office skills
• Bachelor’s Degree preferred

What the job involves

• Smartly is looking for an Executive Assistant to join our fast growing team!
• In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• You’ll own administrative tasks, calendar management, and event coordination
• Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit
• Attention to detail and strong communication skills are essential!
• You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment
• This is a great opportunity to grow your career in our global organization!
• We are seeking a highly organized person who knows how to “get the job done”
• You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously
• We are looking for someone to take ownership, optimize their impact, and maximize learning
• The nature of the work may require some after hours and weekend support
• Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• Work closely with our NYC, Chicago and Helsinki Executive Assistants
• Actively manage/own the executives’ calendar including arranging and prioritizing meetings
• Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

Benefits

• Generous healthcare packages and mental health services
• Career development opportunities, bonus programs and annual performance reviews
• Hybrid working model, with the option to work abroad for up to 30 days
• Company equity options program
• Paid holidays, OOO time and family leaves