Executive Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

We are currently seeking an accomplished Executive Assistant professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

How You’ll CREATE:

• Day-to-day management of the Executive’s schedule
• Manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs
• Schedule meetings / appointments and manage travel itineraries
• Read and route correspondence; draft responses and other documents as requested; assist with email management
• Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
• Support with commercial, booking and itineraries
• Prepare submission of expense claims in a timely manner
• Manage ad hoc projects as needed
• Screen and prioritize phone/email correspondence and inquiries
• Prepare internal and external corporate documents/presentations
• Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
• Manage Executives team schedule as needed
• Manage broader team travel as needed (Europe and US Teams)
• Manage and coordinate team events and/or meetings

Bring Your VIBE:

• Develop and demonstrate professional knowledge of the business
• Strong organizational skills
• Ability to anticipate needs and identify solutions
• Proven ability to work effectively with senior management and senior level clients
• Excellent written and oral communication skills (as the person will be dealing with all levels)
• Ability to manage highly confidential information and to act calmly and professionally
• Advanced Microsoft Office skills
• Knowledge of travel logistics
• Highly organized
• Proactive and able to multi-task
• Extreme discretion with sensitive information
• Dynamic and assertive personality; professional demeanor
• Adaptable to a variety of situations with numerous personalities
• Ability to excel in a fast paced, ever-changing environment
• Ability to create efficiency through the use of technology and music-based systems
• 6+ years executive assistant experience
• Flexible schedule to manage across time zones (mainly Europe and US)
• This role is office-based

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of pa…