Executive Assistant to Leader Pastor

Overview

The Executive Assistant provides high-level administrative support, ensuring the smooth and effective operation of the church’s lead pastor. This role requires a proactive, organized, and detail-oriented individual who can manage complex calendars, coordinate communication, and assist with the logistical needs of the team. The Executive Assistant must exhibit strong discretion, integrity, and professionalism, supporting the lead pastor in their mission to serve the church and community. This position also requires the ability to work with multiple stakeholders, both internally and externally, to ensure that the church’s strategic goals are met.

Responsibilities

Administrative Support:

• Manage and maintain calendars, ensuring timely scheduling and coordination of meetings, appointments, and events.
• Prepare the lead pastor for meetings and each week ahead — agendas, background materials, talking points, and outstanding items — and support meetings themselves by organizing documents/presentations, taking minutes, and tracking action items.
• Coordinate travel arrangements, lodging, and itineraries.
• Handle routine administrative work with consistency and care, without needing to be asked twice.

Confidentiality & Communication:

• Handle sensitive and confidential information with discretion and integrity.
• Serve as the primary liaison between the Lead Pastor and staff, ministry leaders, congregation, and external partners — ensuring timely responses, follow-up, and effective two-way communication.
• Triage incoming requests and ideas, flagging what needs attention now versus what can wait or be delegated.
• Maintain accurate, organized records of commitments, contacts, and ongoing tasks so nothing depends on memory.

Project Management:

• Support strategic initiatives and special projects by providing logistical and administrative oversight.
• Track progress on key initiatives, maintaining deadlines and helping the team stay on schedule.
• Support planning and execution of key church events and board meetings, including preparing all related materials.

Office and Resource Management:

• Oversee day-to-day office operations — filing, document organization, equipment, and supplies — and manage event/resource materials to keep the team well-equipped.
• Help manage budgets for pastoral-related expenses and assist with expense reports.

Qualifications

• Commit to 5 Epic Church Staff Values: Life-Giving; Team First; Get To; Bring our Best; Get Better
• Commited to orienting all of life around Jesus
• Relational and teachable spirit
• Ability to switch quickly between tasks
• Sweat the small details and willingness to do any job, big or small
• Strong organizational and time-management skills with attention to detail
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technology/tools
• Experience with project management tools
• Ability to work independently and as part of a team
• Strong problem-solving abilities and adaptability to changing priorities

Pay: From $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person