Executive Assistant

CAREER OPPORTUNITY

Executive Assistant

Employment Type: Full-Time, Exempt

Schedule: Monday-Thursday 7:00 a.m. - 5:30 p.m.

Travel: Minimal (less than 10%) Location: Riverside, California (On-site) Salary: $70,000-$80,000 DOE

Benefits: Paid Time Off, 401(k) with 4% Company Match, Profit Sharing, Medical, Dental, Group Life Insurance, AFLAC, Employee Assistance Program (EAP), Paid Professional Development, Bonus Opportunities, and most importantly—an amazing culture.

Application Requirement

Please note: In addition to submitting your application through this job posting, all candidates are required to email the following to [email protected]:

● Your current resume

● A 1–2 minute introductory video telling us about yourself

Simply record it on your phone, upload it to YouTube (or another video hosting platform), and email us the link along with your resume.

This video is an important part of our hiring process and is required for your application to be considered.

Better People. Better Products. Better World.

At Phenix Technology, we don’t just manufacture fire helmets—we build products that protect the people who protect others.

For more than 50 years, we’ve proudly designed and manufactured American-made fire helmets trusted by firefighters around the world. We believe exceptional products begin with exceptional people, which is why we’re committed to creating a workplace where employees are empowered to grow, improve, and make a meaningful impact every day.

Our Core Values

Our Core Values guide every decision we make and every interaction we have. They define who we

are and what we expect from ourselves every day.

● Make Excellence Our Habit

● Leave the World a Better Place

● Create an Environment of Joy

● Focus on Continuous Improvement

● Be Humble. Be Curious. Be Courageous.

Who You Are

You’re highly organized, proactive, and thrive in a fast-paced environment. You anticipate needs,

adapt quickly to changing priorities, and communicate confidently with people at every level of the

organization.

You’re polished, professional, and understand that you represent both the CEO and Phenix in every

interaction. You embrace technology, enjoy learning new systems, and aren’t afraid to troubleshoot

issues or find solutions independently.

Most importantly, you see yourself as a strategic partner—not just an administrator—and take

pride in helping others succeed.

You are someone who:

● Takes ownership and follows through.

● Leads with integrity, professionalism, and discretion.

● Maintains absolute confidentiality.

● Is proactive rather than reactive.

● Pays exceptional attention to detail.

● Communicates clearly and professionally.

● Builds strong relationships across the organization.

● Enjoys improving systems and processes.

● Is humble enough to ask questions, curious enough to learn, and courageous enough to take

initiative.

What You’ll Do

Executive Support

● Serve as the primary Executive Assistant to the CEO.

● Manage complex calendars, scheduling, and meeting coordination.

● Prioritize competing requests while protecting executive time.

● Coordinate domestic & international travel, lodging, and detailed itineraries.

● Prepare agendas, presentations, reports, and meeting materials.

● Attend meetings, document action items, and ensure follow-through.

● Represent the CEO with professionalism in both internal and external interactions.

● Manage confidential and highly sensitive information with discretion and sound judgment.

● Anticipate executive needs and proactively remove obstacles before they arise.

Project Coordination & Business Operations

● Coordinate strategic initiatives and cross-functional projects.

● Track deadlines, deliverables, and organizational priorities.

● Prepare executive reports, dashboards, and business summaries.

● Assist with planning sessions, leadership meetings, and company initiatives.

● Maintain documentation and ensure organizational consistency.

● Identify opportunities to streamline administrative and operational processes.

● Create systems that improve efficiency and organization.

● Support Lean initiatives and continuous improvement efforts.

Communication

● Serve as a professional liaison between executives, employees, customers, vendors, and community partners.

● Draft professional emails, announcements, presentations, and internal communications.

● Screen and prioritize in…